Part-Time Event Specialist

Responsibilities

• Responds promptly and professionally to telephone calls, emails, correspondence, and other communications related to event inquiries, reservations, and department operations.
• Prepares, maintains, and organizes event contracts, invoices, records, correspondence, and related documents.
• Maintains accurate event, program, and financial records and submits required activity reports to the supervisor.
• Coordinates facility use and event logistics with Lake Metroparks staff, including event information, room or site setup, ranger support, alcohol-related requests, equipment needs, and related communications.
• Supports event setup, delivery, and breakdown by preparing materials, monitoring event spaces, assisting participants and visitors, and communicating operational needs to appropriate staff.
• Provides respectful and responsive service, shares accurate information about Lake Metroparks, and supports safe and efficient event operations.
• Reviews department information on the Lake Metroparks website and submits update requests to the supervisor as needed.
• Follows all applicable safety procedures, reports hazards or incidents promptly, and supports a safe environment for participants, visitors, volunteers, and staff.
• Performs other related duties as assigned.

Requirements

• High school diploma, recognized equivalency credential, or an equivalent combination of education, training, and demonstrated skills required.
• Valid driver’s license and continued insurability under the Park District’s vehicle insurance requirements.
• Required Training: Employees must complete and maintain all required Park District training, including applicable safety, fraud prevention, ethics, harassment prevention, and position-specific training.
• Successful completion of a pre-employment drug screen and background check is required.
• Ability to work a varied schedule of up to 28 hours per week, including weekdays, evenings, weekends, and holidays, and to work outdoors in seasonal weather when assigned.
• Ability to work independently and collaboratively while following established procedures and service standards.
• Ability to safely operate assigned Park District vehicles and equipment after required training.
• Ability to use Microsoft Office applications, email, web-based systems, social media platforms, and standard office equipment needed for assigned duties.
• Ability to learn and use event reservation systems, electronic calendars, databases, and communication tools for scheduling, records, and event coordination.
• Ability to safely operate or assist with basic event equipment, radios, carts, and other Park District equipment after required training.

Nice to have

• One to two years of experience providing customer service, coordinating events, supporting programs, or performing related administrative work preferred.

Benefits

• Membership in the Ohio Public Employees Retirement System (OPERS)
• Northeastern Ohio Inter-Museum Council membership
• Mental health support and Employee Assistance Program (EAP) resources
• Lake Metroparks discounts