ACORE Events Coordinator

The Events Coordinator supports the planning and execution of ACORE conferences, meetings, and special events, both virtual and in-person. They coordinate with vendors, manage attendee communications, track sponsor deliverables, and handle event logistics. The role also involves managing webinars, speaker logistics, and event registration tools.

Responsibilities

• Coordinate event production and delivery in partnership with the Director of Events and our external vendors, venues, and event partners.
• Serve as the primary point of contact for event attendees, providing timely and accurate information before, during, and after events.
• Support the Corporate Engagement team by tracking sponsor deliverables and helping ensure sponsorship commitments are fulfilled.
• Manage the events email inbox and ensure prompt resolution of all event-related inquiries.
• Manage the production of ACORE webinars and recordings using Zoom and related platforms.
• Coordinate with the Senior Marketing Manager to ensure events are promoted effectively across relevant channels.
• Assist with speaker logistics, including scheduling prep calls, preparing briefing materials, and drafting thank-you correspondence.
• Lead event setup, inventory management, and attendee check-in onsite at ACORE events.
• Proactively troubleshoot and resolve issues before and during event day.
• Own event registration tools and software; maintain accurate attendee data and reporting.
• Support HubSpot data hygiene and contact management as it relates to event audiences and communications.

Requirements

• Bachelor’s Degree with 1-3 years of relevant work experience.
• Strong organizational and project management skills with the ability to prioritize multiple projects at once.
• Ability to work both collaboratively with a team and independently with little supervision.
• Excellent interpersonal skills and ability to remain calm and solutions-oriented under pressure.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• This role requires occasional night and weekend work as well as travel for ACORE events.

Nice to have

• Experience with Zoom and event registration platforms preferred; familiarity with HubSpot/Cannolai a plus.

Benefits

• Competitive salary.
• Robust health care options.
• Generous vacation policy with 15 vacation days in your first year.
• 11 federal holidays, plus the week between Christmas and New Years.
• Paid parental leave.
• Hybrid work schedule with three days a week in office.
• 401(k) retirement plan that includes an employer contribution.