Event Producer - Contract

Responsibilities

• Own end-to-end production of small to mid-scale experiential projects
• Lead defined workstreams within larger, more complex programs
• Translate creative concepts into actionable production plans
• Establish and manage timelines, workbacks and execution frameworks
• Ensure core project processes are followed (kickoffs, tacticals, recaps, debriefs)
• Maintain accurate and complete project documentation across all phases
• Build and manage project budgets, estimates and reconciliations
• Track financial performance and flag risks early
• Support margin protection through disciplined financial oversight
• Partner with internal teams on billing and financial processes
• Source, coordinate and manage production vendors and partners
• Negotiate scopes, pricing and timelines with guidance as needed
• Ensure vendor deliverables align with project expectations and standards
• Coordinate logistics, fabrication and technical production elements
• Serve as production lead for assigned projects and workstreams
• Communicate timelines, logistics and execution details clearly
• Partner with Client Services to ensure aligned communication
• Participate in client meetings and presentations as production lead or contributor
• Partner with Creative and Client teams to ensure concepts are feasible and aligned with budget
• Provide production-informed input during concept development and execution
• Ensure alignment across Production, Creative and Client Services throughout the project lifecycle
• Partner with our fulfillment team to plan and oversee event kit assembly, packing and quality control for assigned projects
• Ensure kits are accurately scoped and labeled, anticipating what field teams will need onsite before it becomes a problem
• Coordinate shipping timelines, load-in/load-out logistics, drayage and advance warehouse needs with vendors and internal operations teams
• Track kit inventory for assigned programs and flag reorder or replacement needs
• Troubleshoot logistics issues in real time, whether working remotely or onsite
• Lead or support onsite execution for assigned projects
• Ensure execution is organized, safe and aligned with plan
• Troubleshoot issues in real time and maintain professionalism under pressure
• Support project close-out and post-event documentation
• Support and guide Associate Producers and Coordinators on assigned projects
• Delegate workstreams clearly and ensure accountability
• Contribute to team effectiveness through organization and communication
• Stay up-to-date on industry trends, experiences, events and technology

Requirements

• 4-7+ years of experience in the experiential production industry or a closely-related field, including experience owning projects end-to-end; previous brand or agency experience preferred
• Demonstrated experience building, managing and reconciling project budgets, with a strong understanding of margin protection
• Proven experience sourcing and negotiating with vendors and partners on scope, pricing and timelines
• Track record serving as a client-facing production lead, with the confidence to communicate directly with client stakeholders
• Experience guiding, delegating to and supporting junior team members (e.g., Associate Producers, Coordinators)
• Working knowledge of event logistics fundamentals (load-in/load-out, drayage, advance warehouses, shipping to venues) and comfort coordinating with warehouse/operations teams on kit assembly, packing and quality control
• Ability to anticipate on-site production needs from a logistics perspective — you know what a team needs in the field before they ask
• Strong problem-solving skills with the ability to anticipate challenges and find creative solutions
• Strong communication skills, detail-oriented, organized and efficient
• Ability to own and balance multiple projects and meet deadlines
• Enjoys research and is willing to put in the extra effort to solve challenges
• Client facing professionalism, collaborative, self-motivated, and proactive with a positive, solutions-oriented mindset
• Proficiency in Google Suite, Microsoft PowerPoint, Microsoft Word, and Acrobat, with hands-on experience in project management and time tracking tools such as Monday.com and Harvest
• Can work flexible hours including some nights and weekends
• Is comfortable traveling 30% or more locally, nationally, and internationally
• On site physical demands:
• - Ability to remain in a stationary position for an extended period of time
• Ability to lift and/or move boxes and equipment up to 50 lbs. (with assistance)
• Ability to position self under tables or stages, and/or lower self to floor
• Ability to manage priorities and adhere to deadlines
• An interest in brand storytelling, audience engagement, and experiential marketing strategies
• A collaborative mindset
• Passion for experiential marketing, events, and brand activations
• Aligned with and committed to ADVOC8’s core values; represents them in daily work:
• - Better Together – Collaborative soul who’s open to new ideas, sharing successes and being part of a team
• Level Up – High standards, never settling for the status quo or what we did last time
• Hustle Smarter – Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
• Celebrate Differences – Highly empathetic personality who values individual perspectives
• Outcome Over Income – Extensive experience and demonstrated success in client relationship management
• Protect the Respect – Navigates conflict with an emphasis on transparency and diplomacy
• Engineer Exceptional Value – Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
• Embrace Change – Recognize situations that require flexibility and craft creative solutions on the fly
• Successful completion of applicable background checks

Benefits

• Compensation commensurate with experience
• Impact: Build operational systems and processes for a growing division serving major tech and entertainment brands
• Learning: Work cross-functionally with creative agency production team while developing logistics expertise
• Environment: Small collaborative team with direct access to leadership
• Clients: Support high-profile programs for YouTube, Google, TikTok, Niantic, and other innovative brands