Office & Workplaces Coordinator

Ce poste de Coordinateur des Bureaux et Lieux de Travail chez Alan vise à améliorer l'expérience des Alaners au quotidien, que ce soit par la gestion opérationnelle des bureaux (fournisseurs, achats, RSE) ou par l'organisation d'événements et de moments de communauté. Deux profils distincts sont recherchés : l'un axé sur la gestion de bureau, les achats et la RSE, l'autre sur les événements, l'engagement et la communication interne. Le rôle est basé à Paris avec une présence sur site au moins 4 jours par semaine.

Responsibilities

• Lead and support projects for the long-term improvement of our work environment as we grow
• Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation
• Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders
• Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning
• Interact daily with cross-functional teams:
• People — culture, onboarding and offboarding, perks, analytics, labor law
• IT — facilities, network, room equipment, process automation, analytics
• Security — office and work environment safety policies, crisis reaction
• Finance — budget monitoring, taxes, invoicing, cost optimization
• Legal — compliance, agreements
• Contribute to the "on-call" rotation (daily run Office Management tasks)
• Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management
• Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs
• Own office procurement: purchases, budget tracking, cost optimization, reporting
• Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives
• Lead and support the organization of global and cost-efficient team events and experiences: seminars, celebrations, alaniversaries — with a genuine focus on bringing people together, not just delivering logistics
• Bring creativity to build a strong sense of belonging across all Alaners, including those in hubs (40+ across France, Belgium, Spain, Canada, and more countries to come)
• Own goodies and branded merchandise: selection, logistics, stock management
• Build and run a consistent internal communication layer around events and office life, working closely with the People team and Knowledge Manager to align on messaging, timing and formats
• Manage events vendors end-to-end: agencies, caterers, venues — from briefing to contractualization, negotiation, invoicing and post-event reporting

Requirements

• This role requires a four day presence in our Parisian office with one day of remote work per week possible.
• Professional fluency in English (spoken and written).

Benefits

• All the tools you need. Top of the range equipment: Macbook Pro, keyboard, laptop stand, monitor, and Bose noise-canceling headphones.
• Flexible vacation policy and flexible working hours. Organize your time as you wish.
• Transport. Country-specific commuter benefits.
• Personal growth through coaching: At Alan, coaching isn't just a perk - it's core to who we are. Every Alaner is paired with a dedicated coach from day one, who helps maximize their impact, nurture engagement, and navigate Alan's values to develop their full potential. Learn more about our coaching culture.
• Learning & Training opportunities. A highly flexible Training policy free books and budget to attend and speak at conferences if the opportunity arises.
• Fair rewards. Generous equity packages complement your base salary.
• Delightful healthcare insurance. Extremely comprehensive health insurance - 100% of the contribution covered by Alan for you and your family.
• Parental leave. Extended parental leave for all new parents.