Events Specialist - Working Student - 60%

Responsibilities

• Coordinate congresses, strategic events, and clinical education activities in line with local business needs and stakeholder priorities.
• Support event planning and execution in partnership with the Events Lead Specialist, transforming business requirements into actionable plans and timelines.
• Manage day-to-day event activities across pre-event, onsite, and post-event phases to ensure successful delivery.
• Coordinate venues, suppliers, logistics, materials, and event resources while adhering to established processes and compliance standards.
• Maintain event calendars, campaign setups, and event management systems, ensuring accuracy and timely completion of activities.
• Support operational administration, including purchase orders, invoices, contracts, speaker logistics, and vendor management.
• Track event budgets, monitor KPIs, and provide accurate updates on assigned projects and activities.
• Collaborate effectively with internal stakeholders, external partners, and EMEA teams, resolving operational challenges in a timely manner.

Requirements

• Experience in Event Management, Marketing, Communications, or a related field.
• Proven ability to coordinate events, congresses, or corporate programs within a fast-paced environment.
• Strong project coordination skills with the ability to manage multiple priorities simultaneously.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills in both German and English.
• Experience working with suppliers, vendors, and cross-functional stakeholders.
• Analytical mindset with the ability to support budget management, KPI tracking, and reporting activities.
• Strong IT skills, including Microsoft Office, particularly Excel; experience with Salesforce, CRM platforms, event management systems, or SAP is advantageous.

Benefits

• Attractive Pension Plan: We support you in building long-term financial security for your future.
• Meal Allowance: Benefit from financial support for your daily meals.
• Modern Technology and Equipment: We provide high-quality hardware and modern technologies to enable efficient working.
• Employee Discounts on Invisalign Products: Enjoy exclusive discounts on our innovative Invisalign solutions.
• Health and Wellbeing Programs: We promote your physical and mental wellbeing through a variety of wellness initiatives.
• Learning Opportunities: Access extensive online learning resources and benefit from individual development and career growth programs.
• Inclusive Work Environment: Thrive in an open and diverse culture that values collaboration, respect, and innovation.