Event Security - Administrative Support

The Administrative Support / Administrative Assistant plays a vital role in ensuring smooth event operations by assisting with employee check-in and check-out, maintaining accurate records, distributing equipment, and providing administrative support to the Event Administration team. This position requires strong organizational skills, professionalism, and attention to detail while delivering exceptional customer service to employees and management.

Responsibilities

• Assist with employee check-in and check-out processes.
• Verify employee uniforms, credentials, and required documentation.
• Record attendance, staffing information, and timekeeping accurately.
• Assist with distributing and collecting radios, flashlights, and other assigned equipment.
• Maintain crew sheets, equipment logs, and administrative records.
• Distribute event information sheets and other required materials to staff.
• Assist with maintaining accurate employee counts and reporting information to the Administrative Supervisor.
• Ensure all equipment is returned at the conclusion of each event.
• Maintain a clean, organized, and professional check-in area.
• Provide administrative support to Supervisors, Event Management, Scheduling, and Logistics as needed.
• Deliver excellent customer service while assisting employees and visitors.

Requirements

• Minimum 3 months of employment with the company (preferred).
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Ability to multitask in a fast-paced event environment.
• Professional appearance and positive attitude.
• Reliable attendance with minimal call-offs.
• Ability to work evenings, weekends, holidays, and flexible schedules.
• High School Diploma or equivalent.
• Valid California Guard Card (preferred or required, based on assignment).

Nice to have

• Previous administrative or customer service experience.
• Experience working event operations or security events.

Benefits

• Weekly Pay
• Flexible part-time scheduling (under 30 hours per week)
• Schedules that support work-life balance
• Paid training and ongoing professional development
• Opportunities for advancement into Administrative Supervisor and other leadership positions