Specialist II, Marketing & Communication (Global events specialist)

This role is a Global Events Specialist at ASM, responsible for leading the planning and execution of a portfolio of global events, including conferences, industry shows, and employee celebrations. The specialist will manage logistics, vendor relationships, budgets, and onsite operations, ensuring flawless execution that reflects ASM's brand. Reporting to the global lead of External Communications and Events, this role collaborates with the Marketing and Communications team and works across cultures and time zones.

Responsibilities

• Lead the logistics, planning and execution of a portfolio of global events each year, from collaborative ideation, execution, through post-event evaluation.
• Rigorous project management of multiple events simultaneously across different stages of planning and execution, keeping each on track while maintaining quality and attention to detail. Planning includes detailed project plans, timelines, production schedules, and event run-of-shows.
• Source, negotiate, and manage relationships with global vendors, including venues, production, AV, transportation providers, and agencies, ensuring high-quality delivery, cost efficiency, and seamless event execution.
• Manage onsite operations at select events and serve as the primary logistics lead.
• Ensure operational excellence across all events through risk mitigation, and contingency planning and ensuring compliance with procurement, contracting, and finance processes.
• Track and manage event budgets. Identify opportunities for cost savings and process improvements.
• Implement best practices, templates, tools, and governance processes to improve consistency and efficiency.

Requirements

• Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field.
• 4-6 years of experience managing large-scale corporate events, conferences, or global meetings.
• Flawless project management and organizational skills.
• Demonstrated experience managing international events with 50–300+ attendees.
• Experience managing complex event budgets and vendor negotiations.
• Ability to travel internationally (up to 25%).

Nice to have

• Experience supporting executive-level meetings and events and experience working in a global and/or B2B technology environment – is a plus.