The Catering & Special Events Coordinator will support the day-to-day operations of the special events and catering department, planning and executing events as assigned. Working closely with the Director of Special Events, the coordinator will handle event orders, BEOs, floor plans, and logistics, while assisting with on-site event management for both front and back of house. The role is based at The Star, Dallas Cowboys World Headquarters in Frisco, Texas.

Responsibilities

Plan, detail and execute catering requests for internal events and special events as assigned.
Create event orders, floor plans and event logistics reports.
Responsible for preparing and executing BEO meetings
Work in conjunction with the culinary team to select menu options for assigned events and track internal costs.
Create event orders for ticketed events.
Assist the Director of Catering & Special Events with the planning and executing of catering orders for internal clients.
Provide appropriate documentation to the accounting department to generate post event invoices.
Plan and execute special events with range of experience as assigned.
Support the catering operations for all ticketed events and special events as assigned.
Attend various staff and stadium production meetings.
Support the overall day to day operations for the catering department front of house to include: maintaining BEO documentation, generating change reports and weekly event tracking reports.
Monitor venue calendar for catering requests.
Assist in overall special events preparation as needed.
Assist with on site event management for front and back of house.
Develop knowledge of conflict resolution as it relates to special events planning and execution.

Requirements

Prior experience in creating BEO’s.
Must be proficient in Microsoft Excel, Word, Outlook and Power Point
Microsoft Office document formatting.
Detailed oriented and organized
Excellent Customer Service and ability to multi task
Ability to work in fast pace environment.
Creative and ability to think outside the box.
Minimum 1 years in hospitality coordinator role
Working knowledge of culinary/food & beverage
Detail oriented and experience in creating BEO’s
Strong written and verbal communication skills.
Interest and understanding of the special events and or hospitality industry.
Computer Skills: Microsoft Office to include document formatting.
Ability to work in fast pace environment.
Creative and ability to think outside the box.

Nice to have

Knowledge of catering event order system; proficient in Momentous, Reserve, Delphi – A plus
Knowledge of Social Tables, All Seated, Delphi Diagrams or Visio – A plus