Legends Global is hiring an Event Coordinator for the Tucson Convention Center, including the Tucson Arena, Linda Ronstadt Music Hall, and Leo Rich Theater. The role oversees all aspects of facility operations related to events, from gathering tenant technical requirements and inspecting spaces to developing staffing schedules, preparing cost estimates, and monitoring billing. The coordinator works with the Box Office and related departments such as operations, audio/video, housekeeping, guest services, police, and traffic to ensure each event's contractual requirements are met. The position maintains complete event records and requires an irregular schedule to supervise events held in the facility.

Responsibilities

Communicate with tenants to obtain necessary technical requirements and other event related information.
Inspect buildings and specific meeting areas to evaluate suitability for occupancy, considering such factors as air circulation, lighting, location, and room size and event requirements.
Ensure that the equipment, physical set-up, and personnel provided meet the requirements of the event and the tenant’s contractual agreement.
Develop assignment schedules for all staffing requirements for the proper presentation of event.
Prepares cost estimates and monitors final billing.
Oversee all aspects of facility operations related to events.
Ensure all pertinent information is obtained, compiled in event files and distributed to proper entities. This includes but is not limited to compiling, filing, and distributing medical service reports, incident reports, ejections, arrest, parking lists, and staffing schedules.
Coordinate with the Box Office regarding technical and production requirements that impact sights lines and/or cause seating obstructions.
Oversee the participation of related departments, such as operations, audio/video, housekeeping, guest services, police, traffic, for facility activities.
Manage the preparation for upcoming events.
Clear, concise and timely communication to internal staff and clients a must.
Maintains thorough and complete event records.
Work irregular schedule to ensure proper supervision of all events and activities scheduled in the facility, as required.
Compile hours for EMTs, Police Officers, or any other subordinate staff or contract staffing.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Possess knowledge of building operations, maintenance, practices, and safety requirements.
Coordinate and satisfy the requirements of multiple events occurring simultaneously.
Respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
Engage in decisions related to crowd management in a prompt and decisive manner during crisis situations.
Work independently, exercising judgment and initiative.
Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
Operate standard office equipment and personal computer(s) using MS Office.
Operate AutoCAD design software.
Define problems, collect data, establish facts, and draw valid conclusions.
Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Organize and prioritize work to meet deadlines.
Follow oral and written instructions and communicate effectively with others in both oral and written form.
Remain flexible and adjust to situations as they occur.
Work in a fast-paced environment.
Ability to work under limited supervision and to interact with all levels of staff including management
Ability to work irregular hours that may vary due to functions and may include day, evening, weekends, and holidays.

Nice to have

Bachelor’s degree from an accredited four-year college or university preferred.
Two (2) years related theatre/arena technical experience and/or training, or equivalent combination of education and experience preferred.
Knowledge of building operations, methods in setting up/tearing down events, all technical stage aspects which include, but are not limited to electrics, audio, rigging, crewing, and logistics for all stage systems, personnel and equipment is useful.

Benefits

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.