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Event Coordinator | Regent Bank Amphitheatre
- Workplace
- On-site
- Commitment
- Full-time
- Seniority
- Junior
- Posted
Location
Broken Arrow, United States
The Event Coordinator at Regent Bank Amphitheatre is responsible for planning and organizing event logistics, coordinating with clients and service contractors, and serving as the primary liaison between clients and facility departments. The role involves monitoring in-house events, ensuring successful execution, and following up on client requests and concerns. This position supports the facility operations by attending planning meetings and assisting with operational set-ups.
Responsibilities
- Meets with clients and/or their liaison(s) to plan and organize event logistics.
- Coordinates activities with the various service contractors for events.
- Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
- Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications, insurance requirements and other relevant details.
- Makes check requests and event related purchases.
- Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
- Assists in scheduling operational set-ups to provide equipment or service’s needs. Monitors and supervises facility set-up when necessary.
- Serves as primary liaison between clients and facility departments.
- Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems.
- Attends appropriate planning, organization and other event and facility meetings in support of facility operations.
Requirements
- Bachelor's Degree from four-year University
- 1 to 2 years related experience and/or training.
- Or equivalent combination of education and experience
- Working knowledge of the principles of facility management, services, and equipment for a similar facility
- Proficiency in Microsoft Office software and general office equipment
- Demonstrated organizational, planning, and problem-solving skills.
- Excellent communication, presentation, and interpersonal skills.
- Ability to prioritize multiple projects and meet deadlines. Work effectively under pressure and/or stringent schedules.
- Ability to work with minimal supervision and to interact with all levels of staff and clients.
Nice to have
- Demonstrated AutoCAD proficiency will be strongly preferred.
Benefits
- Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.