Event Coordinator - Future Opportunity

As an Events Coordinator, you will gain hands-on marketing and events experience designing and producing events and conferences for top global clients. You will provide general support for the events team in the planning, production, and execution phases of projects, and strategically manage teams of event staff to deliver on event objectives. You will receive comprehensive training and work directly with clients while supporting Event Managers and Event Producers with project deliverables. This is a dynamic, fast-paced environment with opportunities for growth and development.

Responsibilities

• Coordinate logistical elements of national and regional events
• Manage relationships with vendors including vendor sourcing through to production
• Support with internal processes such as purchase orders creation, payment tracking, and hiring candidates for events
• Contribute to client face-to-face and virtual meeting by preparing materials, take notes, etc.
• Update project plans, manage project requests and track progress including budget, timelines and deliverable status
• Conduct research on venues, service vendors, promotional items and provide recommendations
• Assist with on-site set up and tear down of events
• Coaching and providing feedback to brand ambassadors & event staff hired to support with event execution
• Building trust and respect amongst the team
• Support with the management of budgets for projects

Requirements

• You have the ability to manage multiple priorities; follow tasks outlined to you on a program critical path, maintain a weekly task list, keep high volume of tasks on track while managing a team of brand ambassadors.
• Proactively identify problems and develop solutions within guidelines of a program. Anticipate problems and solutions.
• You are a self-starter with the ability to deliver in an environment of change and thrive in a dynamic, fast-paced work environment
• You are an outcome focused, team player who takes ownership of tasks you are given, whether they are large or
• Collaborative team players with superior influencing skills, who build relationships easily across various stakeholder groups to move initiatives forward
• Unlimited access to a reliable vehicle and a valid Driver’s License is a MUST
• 1-3 years of Event Planning experience
• Strong written and verbal communication skills
• Strong organization skills
• Strong team building and leadership skills
• Must be familiar with Microsoft Office; specifically Excel.
• Strong time management skills. Ability to manage time effectively is a must.
• Regular physical activity may be required. I.E Setting up promotional material

Nice to have

• Previous experience as a Brand Ambassador/Onsite event staff is an asset