The Event Operations Coordinator at Auburn University Student Affairs ensures that room set-ups and audio-visual needs are met in the Melton Student Center and other Student Affairs facilities. This role consults with staff and customers, makes recommendations on audio-visual support services and lighting for events, and provides technical assistance. The coordinator assists with pre-event planning, event setup, and audio-visual support for various events, from small board meetings to large conferences and outdoor events. They also support the recruitment, training, and supervision of student employees, and maintain event inventory and equipment.

Responsibilities

Assists clients with pre-event planning, coordination of event setup, as well as audio-visual technical assistance within the Auburn University Student Center and auxiliary locations, to include small indoor board meeting, large conferences, outdoor events, and high-profile university functions. May perform these duties alone or collaboratively with supervisors and event operations staff.
Assists with and provides support for recruitment and selection, initial orientation, training, and supervision of the event operations student employees regarding audio-visual and set-ups for the Auburn University Student Center and auxiliary locations.
Provides transportation and arrangement of furniture and equipment within Student Affairs facilities for various customer events, including but not limited to, tables, chairs, staging, and podiums.
Consults with customers and makes recommendations on audio-visual support services and lighting for events.
Provides recommendations to supervisors for up-to-date audio-visual needs. Troubleshoots, repairs, and maintains applicable equipment and devices, as well as provides reports on damaged audio-visual equipment.
Maintains event inventory of equipment, supplies, and furniture etc.
Assists with the maintenance and management of the Student Center game room, to include implementing small repairs, as well as outside vendor communications.

Requirements

High School diploma or equivalent plus 3 years of experience with audio-visual equipment, including, but not limited to, providing technical assistance, set-up and tear-down.
High School diploma or equivalent plus 5 years of experience with audio-visual equipment, including, but not limited to, providing technical assistance, set-up and tear-down.
Driver License, Valid and in State

Nice to have

Experience in setting up and operating video conference equipment for events and conference rooms
Multi-event logistics
Demonstrated ability to work effectively with students and scheduling.
Comfortable with non-traditional work schedules that rotate to support event operations.
Proficient in Microsoft Office Suite, Adobe applications, and Power Point for planning and documentation.
Operating AMX & QSYS Systems
Experience with lighting systems and sound consoles.
Managing student worker schedules
Operating AMX & QSYS Systems (Networked bases AV systems)