Operations and Events Coordinator - Recreation and Wellness

This role oversees the daily scheduling and operations of Recreation and Wellness facilities at Auburn University, supervises student staff, coordinates routine and special events, and provides support to all program areas. The coordinator manages facility scheduling, event planning, inventory, and budget monitoring, while also developing action plans to maximize activity space usage and compiling statistical reports. This position is integral to the Division of Student Affairs, ensuring alignment with university mission and goals.

Responsibilities

• Oversees the scheduling, day-to-day operations, procedures, and supervision of Recreation and Wellness facilities, including the Recreation and Wellness Center, SportsPlex, West Campus Fieldhouse and Intramural Fields. This includes working directly with the Facility Coordinator, Building Specialist staff, Maintenance staff, Landscaping Staff, and Program Areas.
• Coordinates the scheduling of all Recreation and Wellness facilities and assists with the planning, execution, and evaluation of events and internal programs.
• Supervises fifteen to twenty student employees, including recruiting, hiring, scheduling, evaluating, and mentoring staff members while also serving as a member of the student development committee for all Recreation and Wellness student employees.
• Manages inventory for event equipment, sport rental equipment, and departmental staff attire, including tracking inventory levels, sales, distribution, and replenishment across the Recreation and Wellness Center equipment desk, SportsPlex checkout desk, and student staff supply locations.
• Monitors the events budget, ensuring that policies and procedures are followed, and that proper staffing and inventory levels are maintained for Operation Supervisors, supplies, and equipment.
• Develops action plans to maximize activity space offerings that enhance member satisfaction and increase active usage numbers.
• Compiles statistical data and provides and maintains reports used in the assessment and revision of goals, policies, and procedures.
• Assists with the development, implementation, and assessment of short- and long-range plans for event spaces within Recreation and Wellness facilities, ensuring alignment with the mission of the university and the goals of the Division of Student Affairs.
• May provide administrative support for Recreation and Wellness, which may include payroll verification, coordination of special equipment requests, and record keeping.

Requirements

• High school diploma or equivalent plus 8 years of experience OR
• Bachelor’s degree
• High school diploma or equivalent plus 10 years of experience OR
• Bachelor’s degree plus 2 years of experience OR
• Master’s degree
• High school diploma or equivalent plus 12 years of experience OR
• Bachelor’s degree plus 4 years of experience OR
• Master’s degree plus 2 years of experience
• Scope of Experience: Experience in sports or recreational programming working in a collegiate/community recreational environment

Nice to have

• Experience in scheduling facilities and all components of event management
• Direct personnel management experience of a collegiate recreation student staff, including recruiting, hiring, training, scheduling, and evaluating employees
• Master’s degree from an accredited institution in Hospitality, Recreation Administration, Business Administration, or a related field
• Experience with recreational facility operations in higher education
• Knowledge in facility management software, such as lnnosoft Fusion, Connect 2, and Mazevo, staff scheduling software, such as When To Work, and timekeeping software, such as Kronos
• American Red Cross First Aid/AED/CPR Instructor Certified