Event Manager, Pharmaceutical & HCP Events

Responsibilities

• Serve as a primary contact for assigned pharmaceutical clients and programs.
• Manage project timelines, budgets, deliverables, and program communications from kickoff through completion.
• Build strong client relationships through responsiveness, collaboration, and exceptional service.
• Facilitate planning meetings, status updates, and program reviews.
• Coordinate internal teams, vendors, venues, and stakeholders to ensure successful program execution.
• Manage multiple programs and priorities while maintaining strong attention to detail and deadlines.
• Proactively identify risks, solve challenges, and keep projects moving forward.
• Plan and execute a variety of HCP-focused meetings and events, including:
• Advisory boards
• Speaker programs and speaker trainings
• Investigator meetings
• Congresses and ancillary meetings
• Medical and scientific meetings
• Internal pharmaceutical meetings
• Virtual and hybrid engagement programs
• Manage attendee registration, communications, travel, accommodations, and onsite logistics.
• Coordinate venue sourcing, vendor management, production needs, and event technologies.
• Develop project plans, run-of-show documents, and operational materials.
• Lead onsite execution and serve as a trusted resource for clients, faculty, speakers, and attendees.
• Ensure a seamless attendee experience while maintaining alignment with program objectives.
• Ensure programs are executed in accordance with pharmaceutical industry regulations, client policies, and HCP engagement requirements.
• Manage key program elements such as attendee eligibility, honoraria, travel arrangements, expense tracking, and supporting documentation.
• Partner with client compliance, legal, medical, and regulatory teams as needed throughout the planning process.
• Support transparency reporting and accurate tracking of HCP participation and related expenses.
• Maintain organized records and ensure all required approvals and documentation are completed accurately and on time.
• Stay informed on pharmaceutical meeting and event industry best practices.
• Manage budget reconciliation, invoice processing, attendance reporting, compliance reporting support, and program closeout activities.
• Ensure attendee participation, honoraria, expenses, and supporting documentation are accurately reconciled and finalized in accordance with client compliance and reporting requirements.
• Prepare post-event reports, insights, and recommendations.
• Conduct debriefs with clients and internal teams to identify opportunities for continuous improvement.
• Capture lessons learned and apply best practices to future programs.

Requirements

• 5-8+ years of experience in meeting and event management, with 2-4+ years experience planning and managing Healthcare Professional (HCP) meetings and engagement programs.
• Experience supporting pharmaceutical, biotechnology, medical device, healthcare, or life sciences clients.
• Working knowledge of pharmaceutical compliance requirements and industry best practices.
• Experience managing attendee registration, speaker logistics, honoraria, travel, contracts, and reporting requirements.
• Strong project management, budgeting, and organizational skills.
• Excellent communication, client-service, and relationship-building abilities.
• Ability to manage multiple projects, deadlines, and stakeholders in a fast-paced environment.
• Proficiency with Microsoft Office and event management technologies.
• Bachelor's degree or equivalent combination of education and experience.
• Ability to travel approximately 25-30%.

Benefits

• We offer Medical, Dental and Vision coverage with additional perks through third party vendors offering more virtual and in person care at your fingertips (must be in select locations)
• We offer paid Long-Term disability and Life Insurance
• HSA/FSA plans
• We offer varying voluntary benefits such as critical, hospital, pet coverage and much more
• Employee benefit education, campaigns and wellness opportunities
• 401k retirement matching and financial planning resources
• Education reimbursement
• Several EAP resources
• 13 paid holidays and PTO time
• Rewards, incentives and gamification for birthdays, Work-aversery's, professional and personal milestones, company involvement and kudos
• Employee referral bonuses
• Employee group opportunities
• Fun, casual and flexible working environment that embraces the hybrid workstyle
• Career growth opportunities
• Summer internship program