Temporary Events Associate

The Events Associate supports the design, planning, and execution of firm-wide events by managing event platform configuration, coordinating logistics, and partnering with key stakeholders to deliver a cohesive attendee experience. The role exercises discretion in sequencing event components, configuring event platforms, recommending vendor solutions, and managing attendee communications. It also involves analyzing event data and feedback to recommend improvements.

Responsibilities

• Own event build and configuration in Cvent including website, registration, mobile app, housing/travel modules, and reporting.
• Evaluate configuration options and recommend solutions to meet event needs and attendee experience goals.
• Plan and coordinate event logistics including venue requirements, travel/accommodations, attendee profile needs, session design, run-of-show, and stakeholder communications.
• Make recommendations to leadership on format, sequence, and vendor selection.
• May manage vendor and supplier relationships including coordinating deliverables, negotiating timelines, monitoring service levels, and escalating issues to leadership when needed.
• Track associated event expenses and vendor invoices.
• Produce virtual and hybrid event experiences including platform setup, speaker coordination, technology support, testing, and contingency planning.
• Analyze event data and attendee feedback to recommend improvements for future events and inform event strategy, design, and engagement.

Requirements

• High school diploma or GED required, associates degree preferred
• 1+ years of experience required
• Intermediate level proficiency with Excel and other Microsoft Office programs
• Must be detail-oriented and highly organized
• Strong ability to build relationships
• Exemplary customer service skills
• Excellent written and verbal communication skills. Ability to multitask/work on multiple projects
• Travel up to 15%