Office & Employee Events Manager

Responsibilities

• Plan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination
• Coordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitions
• Manage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hires
• Track event budgets and reconcile spend against plan for each event
• Maintain office and meeting-room supplies: place orders, monitor levels, and restock
• Maintain the storage room, keeping it organized and stocked
• Manage kitchen/pantry stocking and catering for meetings and in-office events.
• Own company shipping and receiving
• Manage vendor relationships (cleaning, repairs, supplies) and on-site vendors as needed
• Submit and track tickets for repairs and cleaning
• Serve as landlord / property-management liaison
• Serve as point of contact for office access and desk-booking systems (Eden and Kisi)
• Prepare quarterly office statistics reports on desk and meeting-room utilization.
• Own Joint Health & Safety Committee (JHSC) compliance responsibilities
• Run quarterly JHSC meetings and monthly office inspections
• Maintain first-aid supplies and emergency procedures
• Maintain the Office Handbook, keeping policies and procedures current.
• Own office-wide communications (closures, maintenance notices, event announcements, etc.)
• Own month-end reconciliation of the office expense credit card.
• Track and report against the office/facilities budget.

Requirements

• 3+ years in office management, facilities, or workplace operations
• Highly organized, hands-on, and proactive, with strong follow-through on maintenance and logistics
• Comfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skills
• Demonstrated experience managing vendors and negotiating service contracts
• Comfortable owning a budget and reconciling expenses accurately and on time
• Familiarity with workplace tools (e.g., Eden, Kisi, Float) an asset
• Proficiency with Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word, Slides)
• First Aid/CPR certification, or willingness to obtain, an asset
• Post-secondary education in business administration or a related field, or equivalent practical experience
• Expected to be in-office 5 days per week

Benefits

• Competitive base salary, stock options, and benefits designed to support you and your family
• A collaborative, ambitious, and supportive team that values innovation, respect, and fun
• The excitement of a fast-growing, well-funded company with clear momentum, and the resources to back bold initiatives