Marketing and Events Assistant- Live Oaks Golf Club

Responsibilities

• Support marketing initiatives across all property outlets, following priorities established by the Director of Event Sales in coordination with the General Manager.
• Create engaging social media content, including photos, short-form videos, Reels, Stories, and written captions that showcase the property, events, and guest experiences.
• Develop and maintain content calendars with guidance, highlighting upcoming events, promotions, seasonal offerings, and event sales opportunities.
• Schedule and publish approved content on Meta platforms, including Facebook and Instagram, using Meta Business Suite and related tools.
• Monitor social media trends and recommend relevant content ideas, formats, and opportunities to reach new audiences.
• Assist with email marketing campaigns and property communications, using approved messaging and templates.
• Understand and follow brand guidelines and established best practices.
• Apply feedback and ongoing training to create content that builds awareness of the property and maintains a consistent brand identity.
• Learn to interpret social media analytics and use findings, with guidance, to improve content performance.
• Maintain an organized library of photos, videos, and marketing materials, following property guidelines for brand consistency and client permissions.
• Assist with promotional materials and other marketing projects as assigned.
• Assist with initial event inquiries for The Reed House and Bunk House, gathering key information and coordinating timely follow-up.
• Help maintain accurate lead records, track lead status, and document client communications and next steps.
• Help coordinate site tours, client meetings, and follow-up communications for the Director of Event Sales.
• Support the Director throughout the client journey, from initial inquiry and proposal preparation through booking, planning, and post-event follow-up.
• Assist with preparing proposals, event information, and booking documents using established templates and the Director’s guidance.
• Keep client files, calendars, and sales records organized and current.
• Learn account management procedures, including tracking payment schedules, processing event payments, and maintaining accurate records under established procedures and supervision.
• Refer questions about pricing, contract changes, payment exceptions, or other decisions requiring approval to the Director.
• Learn to prepare detailed event plans, timelines, layouts, and internal planning documents under the Director’s guidance.
• Gather and organize client preferences, attendance estimates, vendor information, and other event requirements.
• Track planning deadlines, outstanding information, and client requests to help keep events on schedule.
• Help communicate confirmed event details and updates to the appropriate property teams.
• Assist with event preparation and on-site coordination as assigned, including some evening and weekend support.
• Support post-event follow-up, client feedback collection, and account closeout.
• Provide administrative and project support to the General Manager, with priorities coordinated through the Director of Event Sales.

Requirements

• Interest or experience in at least one of the following: hospitality, sports marketing, or event and wedding marketing.
• Working knowledge of Facebook, Instagram, and Meta tools, with hands-on experience creating social media content. Experience gained through internships, coursework, or volunteer projects is welcome.
• Familiarity with content calendars, short-form video, and current social media trends.
• Strong organizational skills, attention to detail, and the ability to manage tasks and deadlines with guidance.
• Clear, professional written and verbal communication skills.
• A welcoming, service-oriented approach to working with clients, guests, and colleagues.
• Openness to feedback, ongoing training, and learning new tools and procedures.
• Willingness to learn event sales, detailed event planning, account management, and payment procedures.
• Availability to work on-site according to event and business needs, including some evenings and weekends.

Nice to have

• A degree in marketing or a related field.
• Experience creating content for a business, organization, team, or event. Internship-level experience is acceptable.
• Familiarity with content creation and editing tools, such as Canva or comparable platforms.