Candex is looking for an Event Specialist to own the end-to-end delivery of global events and customer experiences. The role involves taking events from concept through flawless execution, managing multiple stakeholders, and ensuring every aspect is delivered to a high standard. The specialist will work across cross-functional teams and be accountable for the success of each event.

Responsibilities

Own the End-to-End Event Lifecycle
Take full ownership of multiple events simultaneously, managing every stage from concept, planning, execution and post-event reporting.
Translate ideas into detailed, executable project plans with clear timelines, milestones, dependencies and ownership.
Drive projects forward independently, ensuring nothing is overlooked, delayed or left until the last minute.
Maintain complete visibility across all event deliverables and proactively identify risks before they impact timelines.
Take accountability for the overall success of every event under your ownership.
Develop detailed event plans covering:
Event objectives
Project timelines
Budget management
Vendor management
Registration strategy
Marketing deliverables
Event content
Swag and promotional materials
Logistics & on-site execution
Post-event follow-up
Ensure every deliverable is accurate, complete and production-ready before sharing internally or externally. Implement quality control processes to minimize errors and ensure exceptional attention to detail across every aspect of an event.
Project Management
Manage multiple global events simultaneously while balancing competing priorities and deadlines.
Maintain comprehensive project trackers with clear ownership, milestones and status updates.
Proactively follow up with stakeholders and vendors to ensure deliverables remain on track.
Escalate risks early with proposed solutions rather than waiting for issues to arise.
Demonstrate excellent organizational skills and consistently deliver projects on time.
Stakeholder & Cross-Functional Management
Build strong working relationships across Marketing, Sales, Customer Success, Product, Design and external partners.
Coordinate cross-functional deliverables and ensure every stakeholder understands their responsibilities and deadlines.
Manage agencies, suppliers, venues and vendors professionally, ensuring clear communication and accountability throughout the project lifecycle.
Represent Candex professionally in all customer-facing interactions.
Customer Experience
Design engaging customer experiences that strengthen relationships and reinforce the Candex brand.
Own customer communications including invitations, registration, attendee management and post-event follow-up.
Look for opportunities to continually improve attendee engagement and event experience.
Adaptability & Continuous Improvement
Operate effectively in a fast-changing environment where priorities may evolve.
Remain flexible, solution-oriented and calm under pressure while maintaining high-quality execution.
Identify opportunities to improve internal event processes, documentation and operational efficiency.
Take ownership of implementing improvements rather than waiting for direction.
Post Event Analysis
Measure event performance against agreed objectives and KPIs.
Produce detailed post-event reports outlining results, learnings and recommendations.
Apply insights from previous events to continually improve future programs.

Requirements

Minimum 5 years' experience in event management, field marketing, customer marketing, experiential marketing or corporate events.
Proven experience independently managing multiple complex events from planning through execution, with minimal supervision, taking accountability for outcomes.
Demonstrated success delivering high-quality customer-facing events with exceptional attention to detail, and with a commitment to delivering error-free work.
Excellent written and verbal communicator who builds strong, trust-based relationships with cross-functional teams, external vendors, agency partners, and executive leadership, through clear, timely and professional communication.
A resilient, positive team player who thrives under pressure, readily adapts to changing priorities, and supports colleagues while driving their own projects forward.
A proactive self-starter who thinks several steps ahead to identify needs, anticipate risks, and resolve problems.
Tech Proficiency: Hands-on experience leveraging modern tools, including MS Office, Google Workspace, CRMs (e.g., Zoho), PM software (e.g., Monday.com), and event platforms (e.g., Cvent, Splash, HubSpot).

Nice to have

Advantage - Experience managing B2B events

Benefits

We are humble, hungry, intelligent and collaborative. Work alongside teammates who value curiosity, kindness, and shared success.
Competitive Compensation – Earn a salary and benefits that reflect your skills and impact.
Parental Leave – Take meaningful time to bond with your growing family.
Flexible Work Environment – Balance life and work with adaptable schedules.
Global Team + Mindset – Join a diverse, international team that thinks beyond borders.
Tech Setup – Get the gear and support you need to work comfortably.
Professional Development – Grow your skills with training and learning sessions.
Internal Mobility – Explore new global roles and career paths without leaving the company.
Team Outings – Connect and celebrate with colleagues through regular social events.