Admissions and Events Assistant

Dominican Academy busca un asistente de admisiones y eventos altamente organizado y acogedor para brindar apoyo administrativo y de eventos a las oficinas de Admisiones y Desarrollo. El puesto se centra en dos áreas: apoyar a las familias prospectivas durante el proceso de admisiones y ayudar a ejecutar eventos escolares, de exalumnas y de recaudación de fondos. El trabajo se programará en coordinación con el Director de Admisiones y la Gerente de Relaciones con Exalumnas, y se requiere disponibilidad para algunos eventos por la noche y los fines de semana.

Responsibilities

• Serve as a warm and professional first point of contact for prospective students and families by phone, email, and in person.
• Maintain accurate applicant and enrollment records in the school's admissions database.
• Process admissions materials and track application requirements, deadlines, and missing documents.
• Support admissions events, including Open Houses, school fairs, information sessions, and Accepted Student programs.
• Prepare event materials, registration lists, name tags, signage, and follow-up communications for admissions programs.
• Assist with data entry, reporting, mailings, scheduling, and general office organization.
• Provide additional administrative support to the Director of Admissions as needed.
• Support the planning and execution of alumnae, donor, and fundraising events led by the Development Office.
• Assist with event logistics before, during, and after each program, including guest lists, registration, supplies, name tags, catering coordination, room setup, and breakdown.
• Coordinate with staff and student, parent, and alumnae volunteers to support an organized and welcoming guest experience.
• Assist with communications to invitees and track registrations and attendance.
• Support vendor and venue research and help coordinate approved vendors, including catering, photography, and audiovisual services.
• Assist with auction outreach, in-kind donation tracking, bidding-platform data entry, and post-event reconciliation for the Spring Auction and Benefit.
• Attend the Dominican Academy events assigned to this position, which may include reunions, parent and alumnae receptions, cultivation events, and the Spring Auction and Benefit.

Requirements

• Associate or bachelor degree preferred, or an equivalent combination of education and relevant experience.
• At least two years of experience in administrative support, admissions, events, customer service, education, or a nonprofit environment preferred.
• Strong organizational skills and careful attention to detail, with the ability to manage multiple assignments and meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• A professional, service-oriented manner when interacting with students, families, alumnae, donors, volunteers, colleagues, and vendors.
• Proficiency with Microsoft Office and comfort learning school databases, event platforms, and other digital tools; familiarity with Canva or Raiser's Edge is a plus.
• Ability to work independently while collaborating collegially across the Admissions and Development offices.
• Sound judgment, discretion, and a willingness to assist with hands-on event preparation and execution.
• Commitment to the mission and values of Catholic Dominican education, including study, community, service, prayer, and respect for the dignity of every person.

Benefits

• $42,000-$47,000 commensurate with background and experience. Comprehensive benefits.