The Senior Events Coordinator will lead and scale the events function at CHAOS Industries, a fast-growing defense tech company. This role owns the planning and execution of conferences, industry events, VIP visits, customer demonstrations, and internal events, operating with precision in secure environments. The coordinator will develop the annual events strategy, manage logistics, vendors, and creative execution, and collaborate cross-functionally with engineering, growth, and operations teams. This is a hands-on, foundational position for someone who wants to build an events function from the ground up.

Responsibilities

Serve as the primary events resource and point of contact (POC)
Develop and own the annual events strategy, including long-range planning for major conferences (e.g., booking and budgeting for events 1–2 years out)
Coordinate logistics for customer visits, including facility tours and field demonstrations, technical demonstrations, classified and unclassified briefings, and hospitality
Coordinate planning and execution for external conferences and trade shows, such as the annual Association of the US Army (AUSA) Conference or Dubai Air Show, including booth setup and design
Capture and organize leads at events to help build and grow the marketing database
Create supporting marketing materials for events (e.g., splash pages for happy hours, invites, event collateral)
Support government customer engagements, media visits, and stakeholder meetings
Partner with Growth Strategy to integrate events into Growth campaigns targeting revenue opportunities
Coordinate with CHAOS Engineering teams to understand technical constraints and requirements for customer-facing events, and to design exhibits for conferences
Partner with Mission Operations, Business Development, Operations, IT, Facilities, Security, company leadership, and other teams to ensure seamless experiences and execution
Establish and build relationships with preferred vendors, agencies, and partners; help create streamlined processes and procedures
Ensure vendor quotes are accurate and maintain detailed budgets for all events
Travel onsite as needed for pack-out, load-in, production, day-of coordination, and load-out

Requirements

3–5 years of experience in event planning, ideally including trade show and conference experience (previous exposure to defense-industry trade shows is a plus)
Startup or high-growth company experience strongly preferred
A go-getter who takes full ownership of projects — comfortable being both the strategic thinker and the person handling logistics and setup
Strong project management skills and a creative, resourceful problem-solving mindset — able to think beyond standard booth setups to create memorable attendee experiences
Ability to visualize event space flow, guest experience, presenter experience, food presentation, appropriate sound levels, and overall atmosphere
Experience with Microsoft Office (Word, Excel, Outlook) and communication platforms like Slack
Must be a U.S. citizen due to required access to U.S. export controlled information or facilities
Ability to obtain and maintain a security clearance
Work in-office in Washington, DC
Ability to travel domestically and internationally ~10% (initial focus on US-based events, with potential for European event scope as the team grows)

Benefits

Health Benefits: Medical, dental, and vision benefits 100% paid for by the company
Additional benefits: 401k (+ 50% company match up to 6% of pay), FSA, HSA, life insurance, and more
Our Perks: Free daily lunch, ‘No meeting Fridays’, unlimited PTO, casual dress code
Compensation Components: Competitive base salaries, generous pre-IPO stock option grants, relocation assistance, and (coming soon!) annual bonuses
Team Growth: 250 employees and counting across 5 global offices