Internal Event Specialist

This role is responsible for planning and executing internal events for CIBC's US business, including managing event logistics, coordinating with vendors, and supporting board meetings. The specialist will handle event invitations, track RSVPs, and manage event materials and budgets. They will also support virtual and hybrid event coordination and maintain event-related spreadsheets and communications.

Responsibilities

• Lead internal event planning of approximately 25-30 internal events per year
• Manage event set-up, registration and break down
• Assist with collateral materials and promotional items by coordinating with vendors by the placing and tracking of orders and assisting with any troubleshooting
• Lead internal event planning for US Board meetings with catering, transportation, logistics and other tasks
• Create items (save the date, invites, reminders) and obtain approvals via Kadince
• Update lists for additional sends by removing invitees who have RSVP’d
• Prepare weekly summaries of RSVPs for Line of Business (LOB) Hosts
• Manage vendor relationships including sourcing, onboarding, performance evaluation, and contract coordination
• Track event budgets and reconcile expenses post-event
• Compile post-event reports including attendance data, feedback summaries, and budget actuals
• Support virtual and hybrid event coordination including platform setup, attendee communications, and technical troubleshooting
• Material management of Pop-up banners, Tablecloths, Signage and other event items by tracking disbursement and ensuring their return
• Inventory of supplies (name tags, place cards, etc.) and order supplies when needed
• US Events team spreadsheets and Bank Wide Calendar
• US Events mailbox
• Check for messages throughout the day and respond or forward to the appropriate US Events colleague

Requirements

• Strong verbal and written communication, and presentation skills
• Excellent planning and organizing skills
• Strong technical skills: Proficient in Microsoft Office Suite; Familiarity with Salesforce is a plus
• Strong time management skills
• Attention to detail is critical
• Ability to manage multiple priorities in a fast-paced environment
• Experience with Kadince or similar approval workflow tools is an asset

Nice to have

• Degree in Hospitality, Communications, Marketing, or related field preferred
• 2-5 years of experience in event coordination or administrative support preferred

Benefits

• At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $70,000.00 - $80,000.00 for the Chicago market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members.
• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.
• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.