Back to jobs
CIC
Actively hiring
Events Specialist
- Workplace
- On-site
- Commitment
- Full-time / Contract
- Salary
- PLN 8,000
- Posted
Location
Warsaw, Poland
CIC Warsaw is looking for an Event Specialist to plan, coordinate, and deliver events from concept to execution, ensuring a high-quality experience for guests, partners, and stakeholders. The role covers the full event lifecycle, including budgeting, supplier and venue coordination, logistics, guest lists, on-site operations, and post-event evaluation. The position sits within CIC's innovation campus in Warsaw, working alongside Community and Relationship teams to serve members and partners. It is a full-time replacement contract created to cover an employee's maternity leave.
Responsibilities
- Planning and coordinating events, conferences, meetings, and corporate activations
- Managing the full event lifecycle, from initial concept and budgeting to execution and post-event evaluation
- Coordinating external suppliers, venues, agencies, and other partners
- Managing event logistics, schedules, guest lists, and on-site operations
- Supporting event communication and promotional activities
- Monitoring budgets, timelines, and project deliverables
- Ensuring events run smoothly and addressing any issues that may arise
- Building and maintaining strong relationships with clients, partners, and suppliers
- Preparing post-event reports and analyzing feedback to continuously improve future events
Requirements
- Experience in event management, event coordination, marketing, hospitality, or a similar role
- Excellent organizational and project management skills, with the ability to manage multiple projects and priorities simultaneously
- Strong communication and interpersonal skills
- A proactive, solution-oriented, and hands-on approach
- Strong attention to detail
- Ability to work effectively under pressure and meet tight deadlines
- Fluent Polish and good command of English
- Flexibility to work after hours and on weekends when required
- Willingness to travel when required
- A genuine passion for creating memorable experiences
Benefits
- Private medical care (family or individual plan)
- Full-time replacement contract /Umowa na zastępstwo
- Starting salary at 8000 PLN gross
- City transportation card (ZTM)
- Apple laptop and mobile phone as your working tools
- Budget for training
- Access to coworking for a close family member
- Access to the MyBenefit platform
- Participation in Employee Capital Plans (PPK)