TFT - Special Events Coordinator - Cultural Services Division

El Coordinador de Eventos Especiales supervisa el proceso de permisos de eventos de la ciudad, apoya a los organizadores de eventos comunitarios y planifica y ejecuta eventos producidos por la ciudad, asegurando coordinación, cumplimiento y operaciones exitosas. El rol enfatiza la seguridad pública, la eficiencia operativa y la alineación con las políticas y estándares de la ciudad, recibiendo dirección del Director Adjunto de División.

Responsibilities

• Oversee permitting and support for community-led events, festivals, and film productions on City property or impacting City infrastructure.
• Serve as primary contact for all city departments and external agencies involved in event coordination.
• Coordinate logistics, safety, and operational needs for third-party events in accordance with City policies.
• Review and process special events, special use, First Amendment, and film permit applications to ensure compliance with City, county, and state regulations.
• Review and process special event sponsorship applications to ensure compliance with City policy.
• Communicate and coordinate with external agencies, including UDOT, UTA, Weber-Morgan Health Department, and others, for event planning and permitting.
• Assist in developing and updating City policies related to special events, film production, and First Amendment activity.
• Maintain knowledge of laws, regulations, and ordinances related to road closures, alcohol service, mass gatherings, and risk management for permitted events.
• Provide excellent customer service to community event organizers, the public, and other City departments.
• Maintain accurate documentation, correspondence, and reports related to event permitting.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employees will be required to work as part of a team and frequently meet in the office with co-workers, supervisors, and the public during regular business hours; employees will also be required to use on-site equipment.
• Employees will be required to attend meetings and events outside of regular business hours and must be available evenings and weekends.
• Oversee planning and execution of City-produced events, programs, and activities that positively showcase Ogden.
• Coordinate event logistics, safety, staffing, and on-site operations for City-produced events.
• Manage and implement safety and security plans for large-scale City events such as parades, concerts, and festivals.
• Serve as primary contact for City departments involved in City event coordination and support.
• Ensure City events serve a measurable economic development purpose.
• Develop and monitor economic output and performance metrics for City-produced events.
• Apply for DABS permits for alcohol service at City events.
• Manage the Downtown Banner Program and coordinate installation and deinstallation for community and City events.
• Collaborate with the Arts and Museums staff, as well as the Ogden Amphitheater, Dumke Arts Plaza, and Union Station staff, and other City venues on event coordination and execution.
• Provide coordinated venue and event support by managing logistics, assisting with on-site needs, and ensuring smooth execution of events from setup through completion.
• Maintain accurate documentation, correspondence, and reports related to City-produced events.
• Ensure compliance with safety and risk management procedures for City events and participate in relevant training and assessments.
• Perform other duties as assigned.

Requirements

• Associate's degree in Event Planning, Public Administration, or a related field.
• Two (2) years of relevant work experience in event coordination or public service.
• Equivalent combinations of education and experience will be considered.
• Valid Utah driver's license or ability to obtain one within 180 days of hire.
• Completion of NIMS IS100 and IS700 within three months of hire.

Nice to have

• Department of Alcoholic Beverage Services (DABS) TIPS and SIPS Certification preferred.

Benefits

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement