Senior Events Associate - CoStar Group - Arlington, VA

Responsibilities

• Coordinate CoStar Group participation in industry events as assigned, collaborating with internal departments in planning, branded materials sourcing, audio visual and tech requirements, décor and furnishings, budgeting, signage, invoice reconciliation, and on-site execution.
• Coordinate booth logistics, including floorplans, graphics, furniture, technology, shipping, installation and dismantle schedules.
• Manage exhibitor portals and ensure completion of all required event documentation and deadlines.
• Partner with sales and marketing leadership to align event participation with business objectives and customer engagement strategies.
• Collaborate on event space usage, layouts, rooming lists, and agendas.
• Manage internal portable booth program.
• Build event applications, websites, registration sites, forms, surveys, and attendee communications.
• Manage events mailboxes, event calendars, design request submissions, and vendor orders.
• Process invoices, financial coding, contract submissions, purchase orders, and other procurement steps.
• Create PowerPoint presentations for core planning teams or event leads as updates to brand or organization leadership, proposals for approvals, or planning tracking of major projects.
• Source and manage attendee gifting and other customized materials for various brands.
• Create and manage Excel grids for all event purposes, including but not limited to food and beverage planning, housing, budgets, project timelines, staff schedules, space usage, agendas, event logistics specifications, transportation, activities, data comparisons, or expense reporting to Finance.
• Support request for proposals (RFP) processes and comparisons of event venues, hotels, and/or services for presentation and selection by stakeholders.
• Help to identify appropriate new business relationships, trends, technology, or best practices, creating standard operating materials for team reference.

Requirements

• Bachelor's degree from an accredited, not-for-profit, in person, University or College.
• A track record of commitment to prior employers.
• 3+ years planning and executing corporate events, tradeshow management, conferences, executive events, and/or sponsorships.
• Strong project management and organizational skills with the ability to manage multiple priorities simultaneously.
• Strong communication skills, both written and oral.
• Proficiency with Microsoft Office Suite, notably Excel, PowerPoint, and Teams.
• Ability to travel for events and pre-event preparation – 15-20%.
• Ability and willingness to work extended hours and varying work schedules as needed.

Nice to have

• Experience with Cvent.
• Effective negotiation skills.
• Team player who collaborates and can easily pivot to assist other projects as needed.
• Proven ability to adapt to fast-paced and changing environments.
• Ability to work quickly and effectively under pressure, delivering on last-minute requests and remaining detailed oriented.
• Flexibility and ability to push through indecision and ambiguity to deliver results.
• Ability to exert up to 20 pounds of force to move objects/boxes.

Benefits

• Comprehensive healthcare coverage: Medical / Vision / Dental / Prescription Drug
• Life, legal, and supplementary insurance
• Virtual and in person mental health counseling services for individuals and family
• Commuter and parking benefits
• 401(K) retirement plan with matching contributions
• Employee stock purchase plan
• Paid time off
• Tuition reimbursement
• On-site fitness center and/or reimbursed fitness center membership costs (location dependent)
• Access to CoStar Group’s Employee Resource Groups
• Complimentary gourmet coffee, tea, hot chocolate, fresh fruit, and other healthy snacks