The Event Coordinator supports the sales department by handling the behind-the-scenes administrative functions that keep the store running efficiently. The role is responsible for completing administrative duties and confirmation calls to finalize event details, while also participating in the sales process and booking a portion of the social market. The coordinator works closely with guests, the sales team, operations and management to ensure every special event guest's needs are met and all contracts and paperwork stay accurate and up to date.

Responsibilities

Go above & beyond to ensure the needs of each Special Events Guest are met, communicating all requests from host to ensure all contracts are updated accordingly.
Take RFP’s and calls for social events, converting them to closed “won” business.
Conduct Site tours as needed.
Ensure accurate and prompt distribution of all paperwork for “pop up parties” working through management team to ensure they are staffed to support.
Provide administrative support to the Sales Department including follow up on calls/emails/tasks with Event Host after the sale is “closed won”, communicating to Operations any changes to BEOs or updated signed contracts.
Follow up on AR’s, collect payment information, and close out any remaining balances.
Submit check requests/invoices as needed.
Ensure Operations has the most up-to-date BEO for each event.
Offer “upsell” opportunities to Event Hosts after sale is “closed won”.

Requirements

You are friendly and demonstrate a “You Got It” attitude
You demonstrate good decision-making skills and can communicate effectively with guests, Sales Team and Management Team
You can communicate clearly and regularly with Operations, the Sales Team and guests
You can clearly verbalize guests needs to Operations and other Team Members
You have strong organization skills
You have strong verbal skills
You are able to analyze basic data to help Operations and the Sales Team with decision making
You can read and communicate in English