Events Specialist

This role will plan, coordinate, and deliver all London-based firm-wide events, employee engagement activities, and team-building events from concept through to execution, ensuring an exceptional employee experience. The role will report into the London Workplace Manager.

Responsibilities

• Manage all event logistics, including timelines, venue requirements, catering, entertainment, AV production, staffing, transportation, and guest communications.
• Partner with the Chicago Events team and other global stakeholders where required to coordinate multi-office events (including leadership events) and ensure alignment across locations.
• Source quotations and manage external suppliers, including sound, lighting, production, entertainment, photographers, and other event-related vendors.
• Develop and manage event budgets, monitor spend, and ensure all events are delivered within approved financial parameters.
• Negotiate and manage vendor contracts, ensuring quality service, value for money, and compliance with company policies.
• Own event registration and RSVP tracking, providing regular attendance updates and post-event reporting to stakeholders.
• Create engaging event communications, including invitations, save-the-dates, digital signage, promotional materials, and internal marketing content.
• Manage the sourcing, purchasing, and inventory of DRW branded merchandise ("swag") for events and employee initiatives.
• Build and maintain strong relationships with internal stakeholders and external vendors, acting as the primary point of contact throughout the event lifecycle.
• Measure event success through post-event surveys, analyse participant feedback, and present recommendations to leadership to continuously improve future events.
• Lead and support office employee experience initiatives that enhance workplace culture and engagement throughout the year.
• Coordinate the onsite massage programme, including scheduling, holiday cover, vendor communication, and invoice management.
• Coordinate seasonal office decorations and workplace celebrations, ensuring communal spaces are engaging and professionally presented.
• Support Reception, Workplace, Global Travel Management, Talent, Communications, and other business teams with event-related activities and special projects as required.
• Remain informed on industry trends and proactively introduce new ideas and best practices to continually enhance DRW's employee events programme.

Requirements

• Minimum of 4 years' experience planning, coordinating and delivering events within a corporate environment.
• Experience researching, negotiating contracts, and working with external vendors.
• Experience managing budgets.
• Flexibility to work outside of normal working hours and to support company events as well as travel to other office locations outside London on occasion.
• Onsite role, 4+ days a week.