Specialist, HCP Training Event Planner

Responsibilities

• The Specialist, Training Event Planner is responsible for efficient planning and management of event logistics and documentation of training programs hosted by the HCP Education team. Additionally, this individual will maintain a training documentation process for HCPs.
• Support the TMTT HCP Education team by planning, coordinating, and documenting training programs for HCP Education Programs.
• Manage training event logistics, including venues, travel, transportation, catering, invitees lists, faculty/speakers, training materials, registration, and onsite execution.
• Serve as the primary logistics contact for field team, HCPs, speakers, attendees, hotels, and vendors; proactively troubleshoot event-related issues.
• Track event budgets and finances, including HCP payments, invoices, expense reports, RFPs, purchase orders, and vendor/hotel negotiations.
• Maintain HCP training records.
• Partner with Legal to support HCP and vendor contracts, including MSAs, SOWs, NDAs, and compliance with HCP guidelines, Sunshine Act, insurance, legal, health, and safety requirements.

Requirements

• Bachelor's Degree and at least 3 years of relevant work experience in event planning and document control
• Ability to travel up to 50%

Nice to have

• Experience in the medical device, healthcare, or related industry
• Event planning and coordination experience for physician training or sales meetings
• Administrative Assistant experience
• Good organizational and project management skills
• Good computer skills in MS Office Suite
• Good written and verbal communication skills and interpersonal relationship skills
• Good problem-solving, critical thinking, and investigative skills
• Solid knowledge and understanding of policies, procedures, and guidelines relevant to physician training
• Solid knowledge of regulatory and AdvaMed requirements
• Solid knowledge of learning and development and training principles
• Strict attention to detail
• Ability to interact professionally with all organizational level
• Ability to manage competing priorities in a fast paced environment
• Ability to work in a team environment with global marketing team and cross functional partners
• Ability to build productive internal/external working relationships
• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

Benefits

• Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.