The MarCom & Events Associate will be responsible for the end-to-end operation of Endeavor Saudi's community events, from intimate roundtables to large-scale summits. This role involves planning and executing the full event calendar, managing venues, vendors, budgets, and on-ground logistics, and ensuring high-value experiences for entrepreneurs, mentors, investors, and partners. The associate will also contribute to the creative vision of events and conduct post-event evaluations to drive continuous improvement.

Responsibilities

Support the planning and execution of Endeavor Saudi's full event calendar; including global events, entrepreneur retreats, ecosystem events, networking dinners, workshops, and gatherings.
Conduct venue research, site visits, and selection, evaluating locations based on objectives, capacity, accessibility, aesthetics, and budget while adhering to high strategic standards.
Manage event actual vs. budgets with manager oversight, tracking expenses, processing invoices, and ensuring cost-effective delivery.
Establish event pages and registration systems.
Develop detailed event run-of-shows, timelines, and checklists ensuring all logistical elements are coordinated and executed on schedule.
Source, evaluate, and manage relationships with event vendors including venues, caterers, AV technicians, decorators, photographers, and logistics providers.
Negotiate contracts and pricing to secure optimal value while maintaining quality standards.
Build and maintain a preferred vendor database with performance ratings for future reference.
Serve as the on-ground operations lead during events, managing setup, supervising vendor teams, coordinating staff, and troubleshooting issues in real time.
Oversee guest registration, hospitality, and experience flow, ensuring attendees have a seamless, memorable experience from arrival to departure.
Coordinate with the communications team for live coverage, photography, and content capture during events.
Contribute to the creative vision for events, proposing themes, décor concepts, and experiential elements that align with Endeavor's brand.
Select and curate aesthetic elements (florals, lighting, table settings, signage) that elevate the guest experience.
Conduct post-event evaluations including attendee feedback, budget reconciliation, and performance analysis.
Prepare event reports documenting outcomes, learnings, and recommendations for future improvements.
Log and capture all data related to each event on Salesforce.
Coordinate logistics pre, during, and post-event, in partnership with Account Managers and cross-functional teams.

Requirements

0–2 years of relevant experience in event coordination, hospitality, or related fields (internships, volunteer roles, university event planning, or hospitality experience count).
Solid understanding of event planning fundamentals — logistics, timelines, vendor coordination, and on-site management.
Experience or strong aptitude for sourcing vendors, negotiating terms, and managing supplier relationships.
Strong eye for visual composition, ambiance, and experience design; ability to curate environments that impress and inspire.
Comfortable directing external teams and managing guest flow; remains calm and effective under pressure.
Basic proficiency in project management tools, spreadsheets, and Notion (or similar).
Experience and curiosity in using AI tools such as ChatGPT, Claude, and Gemini for daily tasks and automations.
Capacity to learn from each cycle and transform learning into process: whoever occupies this role improves the standard with every edition, not just repeats what worked.
Capacity to communicate with different audiences: a large part of the work depends on other areas, and ensuring everyone is aligned and on time is a skill, not a task. Ability to communicate with diverse external stakeholder profiles.
Capacity for risk analysis: anticipating what can go wrong, exercising caution, and resolving in advance.
Genuine enthusiasm for creating experiences; energized by the energy of live events.
Takes full responsibility for assigned events and deliverables; follows through on every commitment.

Nice to have

Experience with events where the quality standard is non-negotiable, where details make the difference.
Understanding and experience with communities, networks, or ecosystems, including digital, where understanding how what happens in-person feeds engagement between events.
Intermediate or advanced English (the Endeavor network is global and some events include international presence).
Bachelor's degree in Event Management, Hospitality, Marketing, Communications, or related field.

Benefits

Structured growth path: 2–3 year merit-based progression to Sr. Associate with formal mentorship, stretch assignments, and competency-based assessment.
Direct exposure to Saudi Arabia's most dynamic entrepreneurial ecosystem — working with Endeavor Entrepreneurs, mentors, investors, and global partners.
Access to Endeavor's global network and learning resources.
Professional development support aligned with Saudi Vision 2030 talent development objectives.