The Event Operations Coordinator supports the planning, coordination, and execution of events, with responsibility for small-scale events and operations tasks. This role assists the Misselwood Events department by managing logistics, handling administrative tasks, and ensuring effective communication between professional and seasonal teams. Reporting to the Director of Events Operations, the coordinator helps uphold Misselwood's reputation for superior hospitality and seamless event execution.

Responsibilities

Coordinate and implement all details for Endicott-hosted programs, Misselwood events series, and small scale corporate day and overnight programs
Perform administrative support tasks, including managing inbox correspondence, processing invoices, and maintaining operational records.
Assist with scheduling seasonal staff
Serve as a liaison between professional staff and seasonal team members to ensure clear communication and efficient event execution.
Support Event Operation Managers will logistics and operational tasks
Support the Operations Management team in ensuring the Misselwood House is ready to welcome guests and that day-to-day operations run smoothly.
Assist with venue setup and teardown, ensuring all materials, signage, equipment, and supplies are in place before, during, and after events.
Maintain inventory, submit maintenance requests, and support operational needs
Perform other duties as assigned to contribute to the successful execution of events and daily operations.

Requirements

Bachelor’s degree in event management, hospitality, or a related field is required.
1-2 years of experience in event coordination, customer service, or related field is preferred.
Availability to work evenings, weekends, and flexible hours as needed.
Physical ability to lift up to 40 pounds and remain on your feet for extended periods.
Proven ability to manage multiple events simultaneously in a fast-paced, deadline-driven environment.
Exceptional customer service skills with a proactive, solution-oriented approach.
Strong written and verbal communication skills, with keen attention to detail and accuracy.
Outstanding organizational and time management skills, with the ability to prioritize tasks and remain composed under pressure.
Proficiency in Google Workspace and adaptability to new platforms.
Ability to take initiative, think proactively, and maintain professionalism during stressful situations.
Strong analytical and problem-solving skills.
Commitment to timely and respectful communication, including responding to emails and voicemails.
ServeSafe, Crowd Manager, and AED/CPR certifications (or willingness to obtain).