Procurement Operations Specialist - Major Events & Event Operations

The Procurement Operations Specialist sits within the Major Events sub-department of Event Operations and serves as the operational backbone supporting event teams across the full purchase order lifecycle — from vendor onboarding and PO creation through invoice reconciliation and month-end close activities. This role acts as the key liaison between Event Operations and the Accounting and Finance organization, ensuring all vendor, purchasing, and spend-related activity is accurate, compliant, and timely. The role drives procurement accuracy, vendor operations integrity, and controls across Major Events and Event Operations, leveraging data, automation, and AI-enabled insights.

Responsibilities

• Partner cross-functionally with Operations, Event Teams, Accounting, Finance, Accounts Payable, and vendors to ensure alignment and smooth execution across all purchasing and financial operations activities.
• Serve as the primary point of contact for event teams on purchasing and financial process questions, removing operational roadblocks and enabling teams to move quickly and accurately.
• Coordinate with cross-functional partners to ensure operational and financial readiness for events, projects, and business initiatives.
• Support the delivery of seamless fan-facing major events and event activations by ensuring financial and operational infrastructure is accurate, compliant, and ready to perform.
• Resolve vendor and invoice discrepancies quickly and thoroughly so that operational teams can focus on executing exceptional fan experiences without financial disruption.
• Maintain organized vendor documentation and purchase order records that enable event teams to operate with confidence and speed at events.
• Provide timely spend tracking and reporting that gives Operations and Finance leadership the visibility they need to make fan-first decisions.
• Develop, document, and continuously improve procurement, purchasing, and financial operations processes to drive consistency, compliance, and operational efficiency.
• Identify process improvement opportunities, recommend solutions, and implement best practices to strengthen financial controls and reduce manual effort.
• Leverage finance and procurement systems — including platforms such as SAP, Oracle, NetSuite, or Coupa — to drive automation, accuracy, and scalability across the PO and vendor lifecycle.
• Contribute to a culture of continuous improvement by proactively surfacing inefficiencies and proposing data-driven solutions.
• Own the end-to-end purchase order lifecycle, including PO creation, submission, approvals, status tracking, revisions, and closeout, with a high degree of accuracy and compliance.
• Own the vendor onboarding process, ensuring all vendors are properly established, documented, and maintained within company systems.
• Support month-end and year-end close activities by tracking outstanding invoices, accruals, and open commitments to enable accurate and timely financial reporting.
• Prepare and maintain reporting on vendor status, PO activity, invoice processing, spend tracking, accruals, and reconciliations to support Operations and Finance leadership.
• Apply AI and technology to improve efficiency, quality, and outcomes
• Use data and digital tools to inform decisions and enhance performance
• Demonstrate curiosity and adaptability in adopting new technologies and ways of working
• Contribute to a culture of innovation and continuous improvement

Requirements

• 2–5 years of experience in operations coordination, procurement, or a related administrative or finance-adjacent role.
• Demonstrated experience owning or supporting a purchase order or procurement process end-to-end, including creation, tracking, reconciliation, and closeout.
• Strong cross-functional communication skills, with a proven ability to collaborate effectively between operational and finance/accounting teams.
• Proficiency with finance, vendor support, and accounts payable systems such as SAP, Oracle, NetSuite, or Coupa strongly preferred.
• Excellent organizational skills with high attention to detail and the ability to manage multiple priorities in a fast-paced, event-driven environment.
• Experience preparing financial and operational reports including spend tracking, accruals, invoice reconciliation, and month-end close support.
• Ability to identify process gaps, document workflows, and implement improvements that strengthen financial controls and operational efficiency.
• Bachelor's degree in Business, Finance, Operations, or a related field preferred, or an equivalent combination of education and relevant work experience.