The Event Manager will deliver exceptional service to a client through excellent operational and logistical facilities management, managing and coordinating various events within the client's meeting spaces. This role involves working with internal teams to coordinate logistical needs, representing the FIRST Solutions brand on-site within a well-known tech company, and reporting directly to the Team Lead.

Responsibilities

Provides consultative ‘one stop shop’ planning support for Event Hosts to ensure exemplary event experience
Discovery of Event Host objectives and requirements for live and digital events.
Review budget and offer suggestions to maximize ROI
Collaborate with event hosts on budget, ensuring all recommendations made stay within agreed upon budget
Organize logistics, decor, entertainment, catering and all other event needs
Work with Production Coordinator to assist with securing client assets for AV, production and branding purposes
Ability to recommend event enhancements to achieve desired event objectives
Review of all meeting space to ensure proper space assignment
Informs Space & Service Coordinator of space need changes and cancellations to digital and on site events
Consistently monitor each event space as well as the setup information to ensure all event information is current and deadlines are being met
Provide onsite support during the event execution, coordinating event support needs with the Event Service Specialist
Serves as the main point of contact for the client during all planning phases
Create, manage and distribute event details, project timeline and key deadlines to all stakeholders and service lines using approved internal templates
Plan events from conception to budget reconciliation to ROI tracking, in accordance with the goals, objectives, target audience, and strategy put forth by the client
Work closely with all departments to develop and be responsible for event requirements and deliverables, including but not limited to communications, calendars, registration needs, feedback surveys, and wrap up reporting
Coordinate load in, set up and strike schedule with facilities so they are aware of the vendor on-site schedule for audio visual, decor, catering, security, entertainment, premiums/swag, and transportation
Be motivated to always push the boundaries of creativity and innovation for events
Manage multiple programs/events, across various industry verticals, with creativity, innovation, and strategy, delivering world class creative execution

Requirements

3– 5+ years’ event management and/or corporate meeting planning experience required
Bachelor’s Degree preferred
This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required
Strong meeting coordination experience for meetings/conferences ranging between 50 – 300+ people
Experience working cross-functionally with all levels of stakeholders in a fast-paced environment
Ability to understand the meeting/event objective and mission, business, and audience in order to align with the overall vision and strategy of the needs of the Event Host and event
Organizational and time management skills
Ability to execute tasks independently and efficiently
Creative problem solver, resourceful, team player
Adaptability to situations and ever-changing demands
Highly organized with the ability to handle multiple tasks to meet strict deadlines
Excellent time management and multi-tasking skills
Ambitious and proactive with a calm and flexible approach to handling pressure
Experience working on large and complex databases
Must be fluent in English
Ability to work onsite
This role will be assigned to a primary location but will require flexibility to be deployed to support across the campus as required

Benefits

Personal Volunteer Day
Wellness Stipend
Complimentary access to Headspace, Rocket Lawyer & Maven
Employee Assistance Program (EAP)
Mobile Phone Allowance
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.