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foundationccc
Actively hiring
Coordinator, Operations & Conferences and Events
- Workplace
- On-site
- Commitment
- Full-time
- Seniority
- Junior
- Salary
- $24-25/hr
- Posted
Location
Sacramento, United States
The Coordinator, Operations and Conferences & Events supports the Foundation for California Community Colleges and the Chancellor's Office Education Services Division by coordinating office operations and event planning. Responsibilities include managing conference room schedules, building Cvent registration websites, supporting Zoom events, and serving as the first point of contact for visitors. The role also involves liaising between the Operations and Conference & Events teams to ensure smooth execution of in-office events and facility operations.
Responsibilities
- Coordinate conference room schedules for both FoundationCCC conference room spaces and Hub Conference room spaces.
- Collaborate with Event Lead, Tech Team and Comms to build Cvent registration websites and speaker portals using online event management system.
- Collaborate with Tech Team and Event Lead for Zoom events and manage registration setup, internal review, and generate registration reports.
- Oversee and/or provide onsite execution of virtual and in-person mid-level conferences and events
- Serve as the first point of contact for visitors and guests of the FoundationCCC and the Collaboration Hub.
- Coordinate the activities and operations of the administrative services function which includes: procurement, vendor relations, administrative support and reception, parking, and event planning for Foundation Proper events. (Double Impact, Board of Directors, Miscellaneous Executive team/Office of the President supported events in office)
- Serve as liaison between the Conference and Events team and Operations team to ensure effective and efficient communication and coordination.
Requirements
- Minimum of two (2) + years of related client-side work experience with an entire cycle of event planning, execution, and evaluation.
- Minimum of three (3) + years of experience supporting a team.
- Administrative event planning and execution experience
- Exemplary customer service skills, with desire to deliver highest-quality customer experience
- Excellent written and verbal communication skills, including the ability to gather and relay information in a timely, accurate and concise manner
Nice to have
- Minimum of two (2) + years of experience in an education or non-profit environment preferred.
Benefits
- Competitive compensation, generous PTO, holidays
- Medical, dental, and vision plans, Flexible Spending Accounts, and Health Savings Accounts (HSA), Employee Assistance Program (EAP), and Wellness offerings
- CalPERS retirement program and optional 403(b) and 457 Retirement plans
- Tuition reimbursement
- Public Service Loan Forgiveness certified employer