Meeting & Events coordinator and Cvent specialist

This role is an exciting opportunity to join Galderma’s Global Congress & Events team in a hands-on, operational coordination capacity, with a strong focus on Strategic Meetings Management Program (SMMP) governance, Cvent expertise, and event management support. The Meeting & Events Coordinator & SMMP/Cvent Specialist supports the planning, execution, and governance of global and regional meetings and congress-related activities. The role ensures operational excellence, compliance, data accuracy, and process consistency across the organization. Working closely with the Global Congress & Events team and each designated event lead, the Coordinator plays a key role in coordinating logistics, managing Cvent usage, and supporting SMMP governance.

Responsibilities

• Operational partner on the execution of global and regional meetings, internal events, and congress-related activities
• Support with event logistics, venue sourcing, dinner organisation, markets and delegates management, communication to delegates, transfers and transportation, printing, congress registrations, onsite coordination when required, etc.
• Support with creation of presentations for steering committee and other meetings
• Support the deployment and ongoing implementation of Galderma’s SMMP plan
• Be the point of contact for the meetings managed by Galderma’s stakeholders; track data entry
• Ensure the accuracy of information contained in submitted requests and follow up on the closure of meetings and reports
• Manage cross charges and data entry into Cvent after congresses and events

Requirements

• Experience in a similar role: 5+ years within the events industry (agency experience is a plus)
• Strong organizational skills with excellent attention to detail
• Strong coordination and administrative capabilities
• Ability to work cross-functionally and communicate effectively with multiple stakeholders
• Proactive, solution-oriented mindset with a sense of ownership
• Ability to manage pressure calmly and adapt to change
• Ability to manage multiple projects simultaneously and switch between them
• High standards of quality, compliance, and process orientation
• Fluent in English (written and spoken); French, Spanish or other languages are a plus

Nice to have

• Knowledge of Adobe Suite / InDesign is an advantage

Benefits

• A diverse & inclusive organization that values different perspectives
• Competitive compensation package with bonus structure and extended benefits
• Hybrid working model
• Participation in feedback loops with a personalized career path
• A growing company that promotes ownership, accountability, and development from day one