As a Senior Conference Planner, you will support the Logistics & Production team in delivering Gartner's global conference portfolio, both virtual and in-person. You will be responsible for planning, organizing, and executing event logistics, managing venue and freight, supporting staffing, and assisting with budgets. You will also lead VIP member experiences and ensure seamless delivery of first-class events, collaborating with cross-functional teams and building relationships with peers globally.

Responsibilities

Supporting the flawless delivery of Conferences while working as part of the global event operations team.
Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up.
Support Conference Manager with venue management including but not limited to rooms, meeting facilities, F&B and housing.
Communication and collaboration across Conference Production cross-functional teams to ensure seamless delivery of first-class events and experiences, and awareness of event strategies.
Manage the shipment of all freight to onsite conferences.
Support Staffing Team to book and arrange for the temporary staff to support the event.
Supporting the Conference Manager on conference budgets with direct responsibility for some line items and helping produce accurate monthly forecasts and manage expenses effectively.
Leadership and execution of VIP member experiences, business unit and segmented program deliverables within a Destination Conference.
Overall responsibility for event budgets for Exclusive Member Experiences activities. This includes preparation, negotiations, accurate monthly forecasts. Alert management for risks and recommendations for corrective action.
Actively participate in the process of reviewing, enhancing and executing event features and programs, analyzing attendee feedback to ensure we are delivering exceptional, relevant event experiences.
Follow standard operating procedures in line with the global standards.
Be a key member of the global event operations team – build effective relationships with peers in all regions, take and share best practices to continuously raise the level of our events across the world.
Willingness to travel approximately 15% to attend Gartner Conferences, domestic and potentially international

Requirements

Bachelor’s Degree preferred
1-3 years of event experience preferred
Proven event operational skills including production schedules, budget management and event staffing.
Proven experience in managing agency and vendor partners.
Project management and/or end-to-end event management and delivery to senior level clients.
Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
Creative, innovative and strategic thinker with a strong attention to detail
Strong financial management skills
Motivated team player with desire to learn and grow
Excellent written/oral communication and presentations skills
Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
Ability to thrive in high pressure situations
Client focused - superior customer service and relationship skills
High sense of urgency and prioritization, and ability to multitask across global teams
Strong executive presence and confident decision maker
Ability to travel up to 20%

Benefits

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.
In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.
Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 55,000 USD - 83,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.