The Events Intern will assist the Events Department with the planning, coordination, and execution of member events, private functions, weddings, meetings, and special club activities. This internship provides hands-on experience in luxury hospitality and event management within a premier private club environment. The intern will work closely with the Events Manager and other club departments to ensure exceptional service and memorable experiences for members and guests.

Responsibilities

Assist with the planning and coordination of member events, private parties, weddings, meetings, and special events.
Support the Events Manager with administrative and operational tasks related to upcoming events.
Assist with creating event timelines, banquet event orders (BEOs), floor plans, seating arrangements, and event materials.
Communicate event details and requirements to appropriate departments, including Food & Beverage, Culinary, Facilities, Housekeeping, Security, and Golf Operations.
Attend and assist with event setup, execution, and breakdown.
Help coordinate vendor arrivals, deliveries, entertainment, décor, rentals, and other event-related services.
Greet members, guests, and vendors in a professional and welcoming manner.
Assist with maintaining event calendars and tracking upcoming functions.
Participate in site visits and meetings with members, clients, and vendors as appropriate.
Assist with preparing event proposals, correspondence, menus, signage, and other event-related materials.
Conduct research on industry trends, event ideas, décor, entertainment, and member engagement opportunities.
Assist with post-event follow-up and gathering feedback to identify opportunities for improvement.
Support the development and execution of employee and member engagement events.
Maintain confidentiality regarding club members, guests, and private events.
Perform other duties and special projects as assigned.