The Events Coordinator will report to the Senior Events Manager and work collaboratively with colleagues in client development and communications to execute the firm's event and marketing initiatives. Duties include assisting with planning and on-site execution of firm-hosted events, managing email invitations and attendee tracking, preparing post-event reports, maintaining event calendars, coordinating sponsorship benefits, and serving as liaison to the expense and invoice management system.

Responsibilities

Assisting with the planning and on-site execution of firm-hosted events, including webinars, in-person programs, networking receptions, and client entertainment events.
Managing email invitations, RSVP, attendee tracking, and post-event data processes through the firm’s CRM and email marketing platforms.
Preparing post-event reports, including attendance, engagement, costs, lessons learned, measurement of results, and recommended follow-up and future improvements.
Maintaining and updating event calendars and related internal tracking tools to ensure visibility into upcoming events, deadlines, and responsibilities.
Coordinating sponsorship benefits, deliverables, and promotion, including internal tracking, logo placement, advertising, signage, registrations, marketing materials, branded promotional materials, and internal and external promotion.
Serving as the primary liaison to the firm’s expense and invoice management system, including reviewing all items charged to the marketing budget and researching historical expense information as needed.

Requirements

GrayRobinson, a full-service law and government consulting firm with 16 offices in Florida and Washington, D.C., has an immediate opening for an Events Coordinator based in our Orlando, Tampa, or Tallahassee office. The successful candidate will have a bachelor’s degree in marketing, communications, or a related field and 2+ years of experience, preferably in a law firm or other professional services environment.
Exceptional accuracy and attention to detail.
Excellent written and verbal communication skills.
Time management and project management skills, including the ability to manage multiple priorities with tight deadlines.
Ability to perform effectively under pressure in a fast-paced, service-oriented environment.
Ability to manage deliverables from multiple sources and proactively follow up as necessary.
Necessary computer skills include Microsoft Office (Outlook, Word, Excel, etc.).

Benefits

We offer a competitive salary and a comprehensive benefits package in a fast-paced, professional work environment.