Event Coordinator (FTC, 6 months)

You will support the EMEA event manager in planning and executing external-facing events that drive awareness, partnerships, and adoption of OpenAI products, including conferences, developer events, customer activations, and launches. Your role involves coordinating event logistics, managing vendors and production, tracking budgets, and ensuring a premium brand experience. You will be on the ground to run logistics and troubleshoot issues in real time during live events.

Responsibilities

• Coordinate delivery of external events (conferences, hosted dinners, field events, product launches)
• Support end-to-end event execution from planning through post-event wrap
• Manage run-of-show, timelines, and production schedules
• Handle venue sourcing, contracts, catering, AV, fabrication, and staffing
• Coordinate with agencies and production partners
• Track budgets, POs, and invoices
• Cross-functional coordination
• Manage registration, guest comms, and on-site check-in
• Ensure a high-quality, premium experience aligned with brand
• Support VIP / executive hosting where needed
• Be on the ground to run logistics and troubleshoot issues in real time
• Coordinate staff, speakers, and vendors during live events
• Track event performance metrics (attendance, pipeline, engagement)
• Support post-event reporting and insights

Requirements

• 2–5+ years in events, field marketing, or experiential marketing
• Experience with external / customer-facing events (not just internal)
• Strong project management and attention to detail
• Comfortable working in fast-paced, ambiguous environments
• Vendor and agency management experience
• Ability to travel and support onsite execution