Event Manager, India (Contract)

This Contract Event Manager role supports the execution of high-impact events at OpenAI, managing operations, vendor coordination, guest experience, and post-event reporting. The role involves end-to-end event management, including registration, vendor sourcing, budget tracking, and collaboration with internal stakeholders to align events with strategic goals.

Responsibilities

• Manage and execute events from end to end including workstreams, registration,
• Develop and maintain comprehensive project timelines, tracking all milestones, deliverables, and deadlines to ensure seamless event execution.
• Source, negotiate, and coordinate with vendors, including caterers, AV providers, and creative production teams, ensuring adherence to OpenAI’s standards and compliance requirements.
• Oversee attendee registration, check-in processes, and manage event communications, including pre- and post-event outreach.
• Maintain meticulous financial records, closely monitoring budgets, processing invoices, and reporting on expenditures versus budget targets.
• Collaborate closely with and communicate effectively with internal stakeholders—including design, procurement, and security—to align all event elements with strategic goals and brand guidelines.
• Implement and manage safety and security protocols, prioritizing attendee well-being and compliance with health guidelines.
• Collect, analyze, and report event metrics, attendee feedback, and key learnings to inform future events and measure return on investment.guest experience, catering, and on-site production across multiple high-profile events.

Requirements

• Have 6+ years of event production experience, managing end-to-end planning, onsite execution, and post-event analysis.
• Excel at leading the guest experience and owning front-of-house operations and vendor coordination for high-profile corporate events.
• Are passionate about OpenAI’s mission and excited about showcasing cutting-edge AI technology through impactful event experiences.