The company is hiring an Events Coordinator to own its presence at trade shows and industry events, from contract execution through post-event wrap-up. The role sits at the intersection of sales, marketing, and design, covering sponsorship and contract management, booth logistics and production, pre-event coordination, on-site execution, and post-event reporting. The coordinator prepares the sales team with collateral and briefing materials, manages lead retrieval and attendee lists, and archives event performance data for future planning. It is a highly visible, execution-focused position supporting a compliance technology platform across multiple industries.

Responsibilities

Execute contracts and secure necessary signatures
Confirm deliverables, deadlines, and logistics requirements per event
Define booth footprint and visual/design approach in coordination with the design team
Coordinate printing and production of collateral, signage, and branded materials
Determine and order booth components, including banners, monitors, and rotating content displays
Set up and manage lead retrieval systems, platform-based or manual
Manage attendee list adds and deletes ahead of registration cutoffs
Coordinate pre-event meeting scheduling and calendar holds
Prepare the sales team with talking points, collateral, and briefing materials
Confirm booth staffing assignments and team readiness
Share secured event details with marketing for social promotion and website showcase
Confirm materials, signage, and booth setup are in place on-site
Serve as the real-time point of contact between sales and marketing on-site
Capture and log leads, and track attendee interactions
Coordinate event debrief meetings
Archive event performance data and insights for future planning

Requirements

2–5 years of experience in event coordination, trade show management, or field marketing
Has run the full event lifecycle — from contract execution through post-event reporting
Strong project management skills with the ability to multi-task under deadline pressure
Experience with contract administration and vendor coordination
High attention to detail across contracts, attendee lists, and booth specs
Comfortable coordinating cross-functionally with sales, marketing, and design
Proactive written and verbal communicator, both internally and with vendors
Familiarity with lead-retrieval or event tech platforms
Basic reporting and data skills for post-event tracking

Nice to have

B2B event or trade show experience
Experience coordinating events across multiple industries or verticals
Familiarity with booth design and production workflows
Comfortable working with distributed, cross-time-zone teams

Benefits

Own the full event lifecycle, from signed contract to post-event insights — real end-to-end responsibility
Work cross-functionally with sales, marketing, and design on high-visibility, brand-facing events
Build deep expertise in trade show and sponsorship logistics across a growing compliance tech platform
Join at a company backed by real staying power — built by a globally established immigration law firm
Get full Colombian benefits as part of the EOR arrangement, with the stability that comes with it