Event Executive - 4 Month FTC

We are looking for an Event Executive to join our Event Delivery team, taking ownership of end-to-end delivery of international in-person conferences across Europe, the US and Asia. You will manage up to 1-2 events per month, from planning logistics to delivering exceptional on-site experiences, ensuring every event runs seamlessly for attendees.

Responsibilities

• Manage communications across the full event lifecycle with delegates, speakers and sponsors
• Coordinate all event logistics, including close liaison with conference venues (costs, setup, catering, Wi-Fi, etc.)
• Represent the company on-site at events (international travel required)
• Create, manage and proof event documentation and materials
• Develop detailed event running orders and schedules
• Source, negotiate and manage external suppliers (e.g. AV, technology, signage, hostesses)
• Monitor and manage event budgets
• Support the delivery of event mobile apps for larger conferences
• Collaborate with internal campaign/project teams to deliver on event objectives
• Provide support to the wider team as needed

Requirements

• Excellent communication and interpersonal skills
• Strong organisational skills with the ability to prioritise and manage multiple deadlines
• A proactive, solutions-focused mindset
• Ability to work effectively both independently and as part of a team
• Comfortable working under pressure with high workloads
• Strong attention to detail
• A customer-first mindset, able to engage with stakeholders at all levels of seniority
• Positive, flexible and enthusiastic approach
• A genuine passion for event management
• Degree (or equivalent), ideally in Event Management or a related field
• Previous experience within event coordination or event management preferred
• This role requires international travel, including to the USA so you must be eligible to travel
• You must have the right to work in the UK as we cannot provide sponsorship for this role

Nice to have

• Experience with event technology/software is advantageous