Office and Event Manager

En tant qu'Office & Event Manager chez Hexa, vous serez responsable de la gestion quotidienne de La Cristallerie, un espace de 800 m² accueillant environ 150 personnes. Vous gérerez les relations avec les prestataires, le budget, l'animation du lieu et l'accueil des équipes. Vous produirez également les événements (petits-déjeuners, masterclass, demo days) et veillerez au bien-être de l'équipe core. Ce rôle est très opérationnel et centré sur l'humain.

Responsibilities

• Run the building:
• Own the vendor relationships (cleaning, maintenance, security, caterers, suppliers): choose them, negotiate them, hold them to their word.
• Own the venue budget end to end, trade-offs included.
• Manage the space itself: floor plan, teams moving in and out, room bookings, and the diplomacy of four people wanting the atrium on the same Thursday.
• Handle whatever the building throws at you, from the leak to the AC giving up on conference day, through to resolution.
• Keep the podcast studio alive: bookings, setup, guest welcome, gear in working order.
• Animate the workplace:
• Be the face of the place, the person people come to for everything and the one who already anticipated half of it.
• Onboard incoming teams: the tour, the house rules, introductions to their new neighbours, the small fixes of week one.
• Engineer the encounters, like a lunch that seats two founders together because you noticed they were solving the same problem.
• Read the temperature of the building and flag what is wrong before it reaches us on its own.
• Produce the events:
• Breakfasts, masterclasses, demo days, dinners, parties, offsites, farewells, birthdays. The build-up (budget, vendors, logistics, run of show) and the day itself (setup, coordination, being in the room, breakdown).
• Host our startups' and subtenants' own events too, and make sure they leave wanting the date back next quarter.
• Look after the core team:
• The office management essentials for 40 people: orders, mail, welcome packs, equipment, the small daily emergencies.
• Plus support to the HR team on people experience for Hexa employees: offsites, team retreats, demo times.

Requirements

• You have run a venue, with clients inside it and vendors around it. Probably from hospitality (operations manager, duty manager, head concierge, meetings & events manager), from events (venue manager, production coordinator, stage or technical manager), or from managed offices, coworking, campuses and incubators.
• You can handle a budget and negotiate without turning it into a standoff.
• The extra mile is a reflex. You go and buy the flowers yourself because the florist sent something sad, and you stay twenty minutes longer because the evening is going well.
• You like people, and it shows without you having to work at it.
• The unexpected energizes you rather than tightening you up. A leak never gives notice, and neither does a founder.
• Working French and English. The building is bilingual.

Benefits

• €47-54k total compensation (38K-45K base salary + 20% interessement)
• Opportunity to invest in Hexa portfolio startups at a (very) preferential rate
• Swile meal card
• 8 to 12 RTT days per year
• Mobility budget: €500/year for green transportation (bike, metro, electric scooter)
• Health insurance with 50% coverage for you and your family
• 1% Holiday bonus
• The Hexa ecosystem: 12 companies built a year, 60 in the portfolio, a permanent flow of founders, operators and investors. You will meet more people here in a month than in a year anywhere else.
• Full autonomy on your scope, and the budget that goes with it.