The On-Site Event Manager will be responsible for the management and execution of Private Events held at the Housing Works Bookstore. Acting as the point-person for all logistical aspects of the event, this position requires a reliable individual with strong leadership skills. The role involves overseeing vendors and per diem staff, attending client meetings, and ensuring compliance with health and safety regulations. Additionally, the manager assists with staffing, training, and administrative tasks for per diem staff.

Responsibilities

Oversees and executes private events held at the Bookstore
Responsible for logical aspects of event management, production and preparation, and execution of events
Oversees vendors and per diem event staff to ensure that all aspects the private event runs smoothly from setup to breakdown
Attends relevant meetings with private events clients to prepare for events
Works with Private Events Sales Associate to gather all relevant information for each event
Maintains a safe event space by strictly adhering to Department of Health standards
Comply with all other legal, insurance, health, and safety regulations
Assists with staffing, training and managing per diem staff
Assists with timecard and tip approval for all per diem staff
Assists with executing annual reviews for per diem staff and ensuring understanding and compliance of policies and procedures
Organize and maintain events storage areas, facilities and storage upkeep
Track and follow-up on all equipment and facilities maintenance
Maintain accurate inventory of beverage product, and events equipment
Maintain and communicate a continuous and recognizable standard of event execution, services and goods
Participate in at least four direction action per year aimed at ending the twin crises of homelessness and HIV/AIDS
Know the Housing Works mission statement and be able to inform and discuss with customers, volunteers, and donors
Embody the Housing Works values of Stronger Together, High Performance, Membership, and All In
Other duties as assigned

Requirements

High School Degree or Equivalent
Experience in event management and execution
TIPS, or equivalent New York State alcohol awareness certification, required

Nice to have

NYC Food Protection Certificate preferred
Knowledge of Square or other POS system preferred

Benefits

We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.