Executive & Events Assistant Intern · Remote

As an Executive & Events Assistant Intern at Houstory, you will work directly with the leadership team to support executive operations, high-level administrative workflows, and event coordination. This hands-on role spans strategic calendar management, internal operations, and the planning of community activations, pop-ups, and grassroots events across the DMV and NYC focus regions. You will participate in weekly 1-on-1 meetings with the Founder & President and receive structured feedback and mentorship. The role is designed to develop skills in executive office operations, event logistics, and cross-functional project support within a mission-driven social impact venture.

Responsibilities

Maintain executive calendars, schedule internal and external stakeholder meetings, and ensure leadership preparedness for daily priorities.
Prepare clear meeting agendas, take detailed operational notes, and track follow-up action items across project teams.
Organize digital files, maintain contact databases, enter tracking data, and assist in managing primary company communications via email and phone.
Help organize community gatherings, university activations, rental literacy pop-ups, and corporate functions across the DMV and NYC regions.
Assist with venue research, manage event RSVPs, prepare attendee lists, print name tags, assemble media/event kits, and draft day-of run-of-show timelines.
Coordinate vendor outreach, track event supply inventory, and assist with on-site equipment setup, guest greeting, and post-event breakdown.
Conduct research to support upcoming events, speaking engagements, and founder appearances.
Assist in reviewing, updating, and maintaining operational guides to support consistent execution standards across all company events and team workflows.

Requirements

Weekly Commitment: Ability to commit 10–15 hours per week.
Mandatory Sync: Availability to attend a weekly 1-on-1 meeting (virtual or in-person) with executive leadership.
Location: Based in or deeply familiar with the DMV region (DC/Maryland/Virginia) or the NYC metro area.
Education: Current enrollment or completion of a degree in hospitality, event management, marketing, communications, business, or a related field.

Benefits

Direct Mentorship: Dedicated 1-on-1 guidance from senior team leaders during required weekly touchpoints.
Hands-on Experience: Practical application of classroom knowledge to real-world social impact projects.
Portfolio Assets: Concrete work samples to build your professional portfolio.
Networking Opportunities: Direct access to industry professionals, community partners, and company events.
Academic Credit Support: Full coordination with your university to support course credit requirements, if applicable.
Skill Workshops & Flexible Scheduling: Access to internal training tools and hours tailored to fit your class or exam schedule.