Event and Sponsorship Manager APAC - Assistant Vice President

Responsibilities

• Lead the planning, coordination, and execution of iCapital proprietary events across APAC, including conferences, seminars, client events, roundtables, roadshows, receptions, webinars, and corporate meetings.
• Manage regional third-party sponsorships and associated activations that support iCapital's business objectives.
• Collaborate with Marketing, Sales, Alternative Investment Specialists, Product, and executive leadership teams to develop event strategies and objectives.
• Manage event budgets, negotiate vendor contracts, and identify cost-effective solutions.
• Oversee all event logistics, including venue selection, registration management, catering, transportation, accommodation, audiovisual production, event materials, and onsite execution.
• Develop and maintain relationships with key sponsors, vendors, venues, agencies, and industry partners.
• Support event marketing and promotional activities in partnership with regional marketing teams.
• Monitor, evaluate, and report on event performance, attendee engagement, and ROI.
• Ensure compliance with all relevant company policies, regulations, and industry standards.
• Lead the end-to-end planning and execution of conferences, educational roadshows, webinars, workshops, and sponsorship activations supporting iCapital's distribution partnership with a leading global wealth management partner across APAC.
• Manage all aspects of event logistics, including venue sourcing, contract negotiations, registration management, attendee communications, catering, audiovisual production, transportation, event materials, and onsite operations.
• Develop and maintain detailed project plans, timelines, budgets, and event calendars to ensure flawless execution and accountability.
• Coordinate speaker logistics, presentation collection, rehearsals, and onsite support to deliver a seamless event experience.
• Support both in-person and virtual events while maintaining a consistent and high-quality attendee experience.
• Partner closely with Alternative Investment Specialists, Sales, Marketing, General Partners, and partner stakeholders to deliver impactful advisor-facing educational programs.
• Serve as the primary liaison between iCapital, partner stakeholders, asset managers, agencies, vendors, and venues.
• Support the development of educational agendas and event experiences that align with business objectives and audience needs.
• Track event performance, attendee engagement, and program effectiveness.
• Deliver post-event reporting and recommendations to enhance future programs.
• Collaborate closely with the New York-based Event Manager overseeing the partner's global event program to ensure consistency across regions and alignment with global initiatives.
• Utilize Cvent, Monday.com, and other event technology platforms to manage registration, communications, project tracking, and reporting.
• Manage vendor onboarding, invoice processing, contract approvals, and event reconciliation.
• Build scalable processes, playbooks, and best practices to improve efficiency and consistency.
• Build strong relationships across internal and external stakeholder groups globally.
• Identify opportunities to enhance attendee experience and improve operational excellence.
• Monitor event success against established goals, budgets, and stakeholder expectations.
• Travel throughout APAC and internationally as required.

Requirements

• Bachelor's degree in Marketing, Business Administration, Communications, Hospitality Management, or a related field.
• 7-10 years of event management experience, preferably within financial services, wealth management, asset management, fintech, or related industries.
• Proven experience managing conferences, client events, sponsorships, roadshows, and executive-level programs.
• Strong project management skills with the ability to manage multiple priorities, stakeholders, time zones, and deadlines simultaneously.
• Experience managing budgets, vendor relationships, agencies, and contract negotiations.
• Strong understanding of event technologies, including Cvent, Monday.com, and Microsoft Office.
• Exceptional communication and stakeholder management skills.
• Experience working within global organizations and across multiple regions.
• Strong analytical and problem-solving abilities.
• Cultural awareness and experience working across diverse APAC markets.
• Willingness to travel across APAC and internationally.

Nice to have

• Knowledge of alternative investments, wealth management, or asset management is preferred.
• Fluency in English; additional Asian languages are a plus.