Global Events Manager- Assistant Vice President / Vice President

This role leads the end-to-end planning and execution of events for iCapital's distribution partnership with a large wealth management client across North America and EMEA. The manager will handle logistics, project management, budgets, and stakeholder coordination, ensuring alignment with business goals. They will support both in-person and virtual events, build scalable processes, and track performance to enhance attendee experience.

Responsibilities

• Lead the end-to-end planning and execution of conferences, educational roadshows, webinars, workshops, and sponsorship activations ensuring alignment with the Client, third party GPs and iCapital’s goals.
• Manage all aspects of event logistics, including venue sourcing, contract negotiations, registration, attendee management, catering, audiovisual production, transportation, event materials, and onsite operations.
• Develop and maintain detailed project plans, timelines, budgets, and event calendars to ensure flawless execution and accountability.
• Coordinate speaker logistics, presentation collection, rehearsals, and onsite support to ensure a seamless event experience.
• Support both in-person and virtual events while maintaining consistent and high-quality attendee experience.
• Partner closely with Alternative Investment Specialists, Sales, Marketing, General Partners, and client stakeholders to deliver impactful advisor-facing educational programs.
• Serve as the primary liaison between iCapital, wealth management partners, asset managers, agencies, vendors, and venues.
• Build strong working relationships across internal and external stakeholder groups to drive alignment and successful execution.
• Support the development of educational agendas and event experiences that align with business objectives and audience needs.
• Manage event budgets, contracts, compliance approvals, vendor onboarding, invoice processing, and event reconciliation.
• Utilize Cvent, Monday.com, and other event technology platforms to manage registration, communications, project tracking, and reporting.
• Build scalable processes, playbooks, and best practices to improve efficiency and consistency across programs.
• Identify opportunities to enhance the attendee experience and improve operational excellence across all events.
• Track event performance, attendee engagement, and program effectiveness.
• Deliver post-event reporting and recommendations to enhance future programs.
• Monitor event success against established goals, budgets, and stakeholder expectations.
• Evaluate processes and identify opportunities for improvement consistently.

Requirements

• 6–12+ years of experience in event management, conference planning, field marketing, experiential marketing, or related disciplines
• Basic to intermediate knowledge of alternative investments, wealth management, asset management, or financial services is preferred
• Strong project management skills with the ability to manage multiple priorities across various stakeholders, time zones, and deadlines
• Experience managing event budgets, contracts, vendor relationships, and complex logistics
• Proficiency with Cvent, Monday.com, Microsoft Office, and virtual event platforms
• Excellent communication and interpersonal skills with the ability to engage effectively at all levels, from senior executives to external vendors
• Strategic thinker with a strong execution mindset and attention to detail
• Willingness to travel domestically and internationally and work across time zones as needed
• Highly organized event professional who enjoys bringing complex programs to life
• Exceptional project manager who can balance strategy with flawless execution
• Able to build trust with clients, colleagues, and external stakeholders
• Proactive problem-solving skills with the ability to anticipate challenges and drive solutions
• Passion for delivering world-class experiences that strengthen relationships and support business growth

Benefits

• The base salary range for this role is $115,000 to $165,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
• We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.