Global Events Specialist (maternity cover 12 month FTC)

IFS busca un/a Global Events Executive para cubrir una baja de maternidad, proporcionando apoyo operativo y administrativo en eventos globales y regionales. El rol se centra en la logística de eventos, coordinación de stakeholders, gestión de agencias, informes, procesos de registro y entrega en el sitio, garantizando la ejecución fluida de experiencias presenciales.

Responsibilities

• Manage onsite logistics, including staffing support for hosts and event workers.
• Act as a point of contact for agencies on travel, transfers, app management and staffing logistics.
• Schedule and coordinate photographers, videographers and creative assets.
• Track project timelines and actions to support seamless event execution.
• Provide operational support for flagship events, including exhibitor management.
• Maintain and align the global events calendar and events web page.
• Support invite list management and sponsorship package delivery.
• Manage purchase orders and invoice processing for events.
• Track agency deliverables and actions to ensure timely execution.
• Support registration processes, ticket sales reporting and discount code management.
• Maintain accurate reporting through exhibitor portals and registration platforms.
• Support stakeholder meetings and regional coordinator meetings, ensuring clear actions and project timelines.
• Coordinate with vendors for merchandise, giveaways and media production.
• Support consistent branding and alignment across events.
• Follow standardised branding toolkits and guidelines to support a cohesive global events approach

Requirements

• Minimum 2+ years’ experience in Event Marketing, Hospitality or a similar role.
• Experience managing administrative and logistical tasks for corporate events.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Strong attention to detail, time management and organisational skills.
• Excellent communication and teamwork skills.
• Flexibility to work across global time zones and travel as required.

Nice to have

• Experience using event platforms such as Cvent or similar tools.