The Events Coordinator is responsible for the planning and execution of events both on and off campus, guiding the day-to-day operations of approximately 250 events annually. The role coordinates and executes external events contracted by the Sales department as well as internal events for the Sports departments, with a primary focus on Football, Basketball, and Lacrosse. The coordinator prepares event production timelines, maps and orders, develops operations plans covering security, restrooms, ticketing and parking, and procures supplies and equipment. The position serves as the key point of contact for assigned events, overseeing setup and breakdown, delegating tasks to part-time staff, and maintaining relationships across Sport, Sales and Operations. It reports directly to the Events Manager.

Responsibilities

Coordinate and execute external events contracted by the Sales department, as well as internal events for the Sports departments, with a primary focus on Football, Basketball, and Lacrosse
Prepare event production timelines, event maps, and event orders
Develop event operations plans to include security, restrooms, ticketing, parking, etc.
Procure all necessary supplies and equipment for events
Assist with marketing campaigns, including communication and promotions, partnering with Marketing Dept.as appropriate
Assist the department with overall execution, timeline and budget adherence for all events
Coordinate and delegate tasks to part-time staff prior to and during events
Oversee set up and breakdown of all events and home games, ensuring that safety standards are upheld and the vision of the event lead or client is realized
Serve as the key point of contact for each assigned event which includes communication with vendors, associations, and internal stakeholders
Develop and maintain strong relationships across IMG Academy campus, particularly in Sport, Sales, and Operations
Research, develop and execute innovative experiences and entertainment elements for assigned events
Adhering to all company policies, procedures and business ethic codes
Other duties as assigned

Requirements

Bachelor’s Degree or comparable experience
Experience in event planning and management
Strong organizational skills
Ability to establish and follow budgets
Highly motivated and able to take initiative
Ability to work in a fast – paced, dynamic environment, meeting multiple deadlines
Exceptionally detailed in work
Ability to communicate to a variety of audiences
Ability to be trained in multiple digital software platforms including but not limited to management systems, SAP and venue scheduling
Desire to work collaboratively with colleagues
Excellent written and verbal communication skills
Requires a background check upon offer
Requires a drug test upon offer
This position requires a Florida Level 2 Background Screening. Learn more about the screening process and requirements by visiting the Florida Care Provider Background Screening Education & Awareness website: https://info.flclearinghouse.com.

Nice to have

Football, Basketball, and Lacrosse event experience
Business development experience

Benefits

Comprehensive Medical, Dental and Vision
Flexible Spending Account and Health Savings Account options
401k with an Employer Match
Short Term and Long Term Disability
Group and Supplemental Life & AD&D
Gym Discount Program
Pet Insurance
Wellbeing Program
and more!