Project Manager - Activations

We are looking for a Project Manager to join our team and play a pivotal role in delivering exceptional events. You will manage inter-departmental processes, milestones, and risks, coordinate stakeholder interactions, and oversee event delivery and coordination. You will also manage production and speaker management, post-event evaluation and reporting, and meeting management. This role is ideal for someone with experience in Esports, live gaming, defence/aviation events, or hackathons/CTF competitions.

Responsibilities

• Inter-departmental Processes, Milestone, and Risk Management
• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.
• Stakeholder Management and Reporting
• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.
• Event Delivery and Coordination
• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.
• Production and Speaker Management
• Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.
• Post-Event Evaluation and Reporting
• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.
• Meeting Management
• Manage minutes and tasks reporting, tracking, and monitoring.

Requirements

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Nice to have

• You have experience with Esports or live gaming events or;
• You have worked on defence and or/aviation events and/or;
• You have experience with managing hackathons, CTF or similar competitions

Benefits

• BUPA Medical Insurance for you and your family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year
• Wellbeing Benefits
• Family visa costs (up to a max of three children)
• Individual annual flight allowance for expats
• Paid flight to Riyadh – for you and your family (up to a max of three children)
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*
• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs