The Event Manager will plan and execute ITIF's regular program of events and meetings, including online webinars and in-person panel discussions, roundtables, and conferences. Reporting to the executive vice president of communications, the role involves driving all event logistics, coordinating marketing efforts, and managing technical production from start to finish. The position requires efficient mastery of administrative logistics, familiarity with email marketing and social media, experience managing webinars, and the ability to manage in-person room staging and A/V operation. This external relations function offers the opportunity to work at the intersection of technology and public policy in Washington, DC.

Responsibilities

Schedule, plan, and coordinate the logistics for ITIF’s regular program of public and private events (online and in-person) for audiences in Washington, DC and internationally.
Coordinate with ITIF analysts on event scheduling and speaker recruitment, taking ownership of project management, deadlines, and providing progress updates.
Liaise with speakers to provide logistical information and briefing materials.
Market events through email, social media, day books, and other means.
Grow the audience for ITIF public events by finding new places to publicize them, tracking attendance, and managing ITIF’s mailing lists.
Manage technical production of online webinars involving video and streaming platforms such as Streamyard, Zoom, YouTube, and Microsoft Teams.
Reserve event spaces and make all necessary arrangements for staging, room set-up, A/V, catering, and other needs.
Manage A/V needs before, during, and after in-person events, including: setting up and operating a video camera, microphones, and live stream; managing computer-based presentations and remote panelists; troubleshooting audiovisual equipment and computers; and producing event videos and content for the web.
Prepare collateral materials such as agendas, handouts, and signage.
Organize private breakfasts, happy hours, and other meetings.
Continuously evaluate and improve the quality of ITIF events.

Requirements

Previous professional experience working in a fast-paced office environment.
Previous experience with event coordination, marketing, and production.
Outstanding organizational skills and attention to detail with an ability to meet and anticipate deadlines, use time effectively, and thrive in periods of intense activity.
Proficiency with video conferencing, audiovisual technology, and basic video editing.
Proficiency with office software such as Word, PowerPoint, and Excel.
Clear and concise communication skills, both written and oral.
Mature, professional demeanor with ability to proactively “manage up.”
Willingness to work irregular hours, on occasion, such as early mornings and late evenings.

Nice to have

Photography skills are a plus.
Previous experience with working with congressional offices or communicating to Capitol Hill is a plus.
Keen interest in public policy is preferred, particularly technology issues.