Community Events Coordinator

Responsibilities

• Maintain a thorough knowledge of key IOA programs including Support @ Home and Companioa service offerings, and demonstrate consistent messaging through social media and community presentations.
• In collaboration with marketing and program leaders, will execute the annual marketing plan and budget for events, and allocate spending for reimbursement in a timely manner.
• Promote monthly marketing calendar through social media, community outreach and events; provide input on strategic plan, promotional items and written resources resulting in an organizational toolkit.
• Collaborate with Support @ Home and Companioa program leaders to develop event marketing materials and maintain adequate supply of promotional items for appearances at conferences and community events.
• Plan, facilitate and support referral source relationships via virtual meetings to inform organizations of Support @ Home and Companioa services, onsite networking events and VIP tours of the Enrichment Center; collaborate with other team members as needed.
• Organize, promote, and facilitate bi-monthly community events at the Enrichment Center to include dementia-specific caregiver education, professional lectures, pop-up tables at the Presidio, client/family appreciation and other opportunities that bring people to the Enrichment Center.
• Work closely with Culture, Org Development and Learning and Development to plan, promote and facilitate IOA events; help develop annual calendar with cross-promotion of other IOA activities.
• Identify areas of opportunity for technology events to engage new participants and position IOA as a tech leader in the aging space.
• Identify areas of opportunity for CalAIM Enhanced Care Management development through community-facing events; work in conjunction with HR to identify events for caregiver recruitment.
• Organize IOA’s participation in outside events including local conferences, memberships, and fundraisers to increase IOA’s visibility and brand awareness in the community.
• Plan donor engagement events with the Philanthropy Department to engage and attract new donors.
• In collaboration with Marketing and Philanthropy Departments, plan and execute IOA’s annual fundraising gala event.
• Track and analyze event activities to determine ROI including qualified leads added to the pipeline and new referral source relationships.
• Send, track, and follow up on mailings for key IOA events.
• Obtain quotes from sites and vendors related to event planning.
• In collaboration with the Education Department, help identify speakers for training events.
• Manage invoice and billing as it relates to event expenses, including promotions.
• Actively participate in additional team meetings as needed.
• Other duties as assigned.

Requirements

• Four (4) years’ experience in events planning or related field.
• Demonstrate knowledge of care for elderly adults and adults with disabilities.
• Excellent planning, organization, and presentation skills.
• Able to effectively communicate with speakers, attendees and event stakeholders.
• Strong customer service skills with the ability to work well on a team.
• Able to work weekends and evenings as needed. Driver's license required, having a car is preferable.
• Computer proficiency in MS Word, Excel, and Outlook; familiarity with Wordpress; ability to use a CRM.
• TRAVEL REQUIREMENTS: 25% Bay Area Territories (Marin, SF, South Bay, EB); on-site office at Geary.

Nice to have

• Bachelor’s Degree a plus but not required.